Payroll Assistant Manager

Position Details

Position Information

Working Title of Vacant Position Payroll Assistant Manager Job Type Full Time Posting Type Public Number of Vacancies 1 Department FINANCE Division FINANCE Requisition Number 2026338 Number of hours worked per week 40 Work Schedule

Monday - Friday; 8AM to 5PM; Employees may be expected to work hours in excess of their normally scheduled hours in response to short-term department needs and/or City-wide emergencies.

Work Site Location Chesapeake, VA Position Driving Requirement N - Never Pay Grade GE15 Pay Basis Semi-Monthly Advertised Salary

$68,040 - $90,153; Depending on qualifications and experience.

Job Description

The City of Chesapeake is seeking an experienced, detail oriented, and reliable Payroll Assistant Manager to join our Finance team. The Payroll Assistant Manager is responsible for managing the City's in-house payroll system, ensuring system functionality, accuracy, and compliance with all applicable laws, regulations, and policies.

This position supervises a team of payroll professionals and oversees the planning, development, operation, and maintenance of payroll operations and related functions. The Payroll Assistant Manager also manages the accounting, recording, monitoring, reconciliation, and reporting of retirement contributions and involuntary deductions while helping ensure employees are paid accurately and on time.

As the Payroll Assistant Manager, you will play a key leadership role in supporting payroll operations and continuously improving processes that serve City employees.

Key responsibilities include:

• Supervises payroll staff, including recruitment, selection, training, performance evaluations, coaching, and disciplinary actions.
• Oversees complex payroll processing, troubleshoots payroll issues, and determines appropriate corrective actions.
• Reviews payroll for accuracy and completeness using payroll registers, earnings and deduction reports, and other audit tools.
• Creates and approves journal entries and invoices.
• Assists with compliance monitoring to ensure payroll processes adhere to all federal, state, and local laws and regulations.
• Prepares and verifies the timely and accurate payment of City and affiliate employee wages, processes payroll related returns, and submits federal and state income tax, Social Security, Medicare, retirement, and other required deposits.
• Assists in preparing and submitting tax reports and manages the withholding and disbursement of mandatory and voluntary deductions.
• Assists in developing, updating, and communicating payroll procedures and provides training on policy and process changes.
• Supports payroll system testing, troubleshooting, and implementation of new system functionality while training staff on updates.
• Prepares audit documentation and reviews reconciliations to ensure accuracy and compliance.
• Monitors payroll expenses and identifies opportunities to improve efficiency and reduce costs.
• Performs other related duties as assigned.

The ideal Payroll Assistant Manager is a collaborative leader with strong payroll expertise, exceptional attention to detail, and a commitment to providing accurate, timely, and compliant payroll services. This is an excellent opportunity for an experienced Payroll Assistant Manager to make a meaningful impact while serving the employees of the City of Chesapeake.

The City of Chesapeake offers an exceptional range of benefits. Please browse our Benefits Brochure for a full list of benefits and employee perks.

Required Qualifications

Vocational/Educational Requirement: Requires any combination of education and experience equivalent to an associate's degree in accounting, finance or a closely related field.

Experience: In addition to satisfying the vocational/education standards, this class requires a minimum of five years of related, full-time equivalent experience.

Special Certifications and Licenses: None Required; Certified Payroll Professional or Certified Public Finance Officer preferred.

Special Requirement(s): Employees may be expected to work hours in excess of their normally scheduled hours in response to short-term department needs and/or City-wide emergencies. Emergency operations support work and work locations may be outside of normal job duties.

Preferred Qualifications

Certified Payroll Professional (CPP) or Fundamental Payroll Certification (FPC). Large employer > 1,000 employees in-house payroll.

Posting Detail Information

Job Open Date 07/13/2026 Job Close Date Open Continuous Yes Special Instructions to Applicants

ADA Checklist

Overall Physical Strength Demands

Overall Physical Strength Demands S=Sedentary - Exerting up to 10 lbs. occasionally or small weights frequently; sitting most of the time.

Physical Demands

C = Continuously- 2/3 or more of the time. F = Frequently- From 1/3 to 2/3 of the time. O = Occasionally- Up to 1/3 of the time. R = Rarely- Less than 1 hour per week. N = Never- Never occurs.

Standing Occasionally- Up to 1/3 of the time. Sitting Frequently- From 1/3 to 2/3 of the time. Walking Occasionally- Up to 1/3 of the time. Lifting Occasionally- Up to 1/3 of the time. Lifting Amount Exerting up to 20 lbs Carrying Occasionally- Up to 1/3 of the time. Carrying Weight Exerting up to 20 lbs Pushing/Pulling Occasionally- Up to 1/3 of the time. Pushing/Pulling Weight Exerting up to 20 lbs Reaching Occasionally- Up to 1/3 of the time. Handling Occasionally- Up to 1/3 of the time. Fine Dexterity Occasionally- Up to 1/3 of the time. Kneeling Occasionally- Up to 1/3 of the time. Crouching Occasionally- Up to 1/3 of the time. Crawling Occasionally- Up to 1/3 of the time. Bending Occasionally- Up to 1/3 of the time. Twisting Occasionally- Up to 1/3 of the time. Climbing Occasionally- Up to 1/3 of the time. Balancing Occasionally- Up to 1/3 of the time. Vision Continuously- 2/3 or more of the time. Hearing Continuously- 2/3 or more of the time. Talking Frequently- From 1/3 to 2/3 of the time. Foot Controls Occasionally- Up to 1/3 of the time. Machines, Tools, Equipment and Work Aids Used

Office Equipment

Protective Equipment Required

as mandated by State and City Manager

Health and Safety

D = Daily W = Several Times Per Week M = Several Times Per Month S = Seasonally N = Never

Mechanical Hazards N = Never Chemical Hazards N = Never Electrical Hazards N = Never Fire Hazards N = Never Explosives N = Never Communicable Diseases N = Never Physical Danger or Abuse N = Never Other If Other, Description

Environmental Factors

D = Daily W = Several Times Per Week M = Several Times Per Month S = Seasonally N = Never

Dirt and Dust N = Never Extreme Temperatures N = Never Noise and Vibration N = Never Fumes and Odors N = Never Wetness/Humidity N = Never Darkness or Poor Lighting N = Never Primary Work Location Office Environment

Non-Physical Demands

C = Continuously- 2/3 or more of the time. F = Frequently- From 1/3 to 2/3 of the time. O = Occasionally- Up to 1/3 of the time. R = Rarely- Less than 1 hour per week. N = Never- Never occurs.

Time Pressures Frequently- From 1/3 to 2/3 of the time. Emergency Situations Occasionally- Up to 1/3 of the time. Frequent Change of Tasks Frequently- From 1/3 to 2/3 of the time. Irregular Work Schedule/Overtime Occasionally- Up to 1/3 of the time. Performing Multiple Tasks Simultaneously Frequently- From 1/3 to 2/3 of the time. Working Closely with Others as Part of a Team Frequently- From 1/3 to 2/3 of the time. Tedious or Exacting Work Occasionally- Up to 1/3 of the time. Noisy/Distracting Environment Occasionally- Up to 1/3 of the time. Other If Other, Description Can anyone assist the employee in performing the primary tasks assigned to this position? If yes, identify the eligible task(s)

No

Professional References

Professional References

Please provide contact information for professional references.

Minimum Requests 0 Maximum Requests 4

Supplemental Questions

Required fields are indicated with an asterisk (*).

• • Do you have current or previous experience processing in-house payroll? If so, please describe your experience and indicate the number of employees you were responsible for.

(Open Ended Question)

• • Do you have supervisory experience? If so, please elaborate.

(Open Ended Question)

Applicant Documents

Required Documents

• Resume
• Cover Letter

Optional Documents