Payroll Assistant

Mindlance

Portland, OR(remote)

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JOB DETAILS

SKILLS

ADP, Acceptance Testing, Analysis Skills, Best Practices, Consulting, Data Entry, Detail Oriented, Document Archiving, Federal Laws and Regulations, Federal Tax, HRIS/HRMS, Outsourcing, Payroll Administration, Payroll Management, Payroll Tax, People Management, Procedure Development, Process Development, Regulations, Standup Meetings, State Laws and Regulations, Tax Regulations, Telephone Skills, Testing, Time Management, Time Management Software

LOCATION

Portland, OR

POSTED

1 day ago

Supplier Bill Rate: ***
Job Title: Payroll Assistant
Duration - ASAP - mid-september
Work Hours: 7 am to 4 pm (alternatively 8 am to 5 pm can also be accepted)
Work Location: 1WTC Hybrid (Onsite Tues. - Thurs.) - Will consider fully remote candidates if not local and have 5+ years of previous payroll experience
Does this position have the opportunity for an extension or FTE conversion? Extension maybe, FTE conversion only if we lose an existing payroll analyst
Can you give a high-level overview of your team size, roles, its initiatives/deliverables, and any tool/technologies specific to your team/department/project they will be supporting:
Payroll team process payroll for 3000+ employees (not contractors). Position reports to the Payroll Supervisor and has one other FTE team member (Payroll Analyst). Payroll is run using ADP s Comprehensive Outsourcing Services model in their Enterprise volume 6 (Ev6) environment. HR system is Workday and we use Workforce Software (MyTime) for time and attendance systems.
What would a day in the life of this role look like?:
Candidate would support all aspect of payroll processing, including data entry (updating employee records), archiving documentation for audit, responding to emails/phone calls, performing payroll calculations for terminations, retroactive pay, one-time payments, etc.
What interaction level with this role have the team members and hiring manager?
Team member will work with both their supervisor and the payroll analyst extensively. This includes daily stand ups and peer reviewing work of peers.
What would you say is the top priority for the worker over the first few weeks/months?:
Training and Payroll Processing. The first few weeks will be spent training on running payroll and entering employee data. This will be the core job for the extent of the contract.
What do you foresee being the biggest challenge in this role?
Our payroll is highly complex and there are a lot of manual checks/audits/processes that require extreme attention to detail (otherwise employee pay is inaccurate). Additionally, we have two different union contracts we have to comply with so its not just a straight forward payroll.
Is utilities experience required? No but it is helpful.
Top 3 Must-Haves (Hard and/or Soft Skills):
1. Extreme attention to detail and accuracy
2. Ability to learn quickly and on the fly
3. Ability to navigate ambiguity with minimal guidance
Top 3 Nice-To-Haves (Hard and/or Soft Skills)
1. Experience working with ADP COS/Ev6 (or other ADP systems)
2. Experience working with union payrolls
3. Experience with multi-state payroll
What is your preference when interviewing candidates? (Phone, In Person, Teams):
Teams Meeting (with camera) or In-Person
Key Responsibilities
Payroll Administration: Process payroll in accordance with established procedures and deadlines, including retiree pension payroll processing, regular payroll, bonuses, severance, moving expenses and other transactions. Classify, sort and process voluntary and involuntary payroll deductions under supervision. Process terminations.
Records:File records in accordance with established processes. Decide which record-keeping process applies.
Systems, Analysis and Reporting: Participate in system updates and upgrades. Perform user acceptance testing. Run routine reports within established time frames. Review data and seek anomalies.
Consulting: Respond to routine questions and concerns from employees, management and other support organizations. Assist employees and management with transactions and provide routine direction for use of timekeeping system.
Education/Experience/Certifications: Education: Requires a high school diploma or equivalent.
Experience: Typically, two or more years of experience in payroll or related field.
Certifications, Licenses and Training: CPP is desirable, not required
Competencies (Knowledge, Skills, Abilities)
Basic knowledge of state and federal employment and wage and hour laws Basic knowledge of state and federal tax laws and tax forms and pay regulations Basic knowledge of payroll best practices Basic knowledge of systems and tools used to process payroll

EEO:

Mindlance is an Equal Opportunity Employer and does not discriminate in employment on the basis of Minority/Gender/Disability/Religion/LGBTQI/Age/Veterans.

About the Company

Mindlance

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