Payroll & Benefits Administrator

Job Type

Full-time

Description

Do you take pride in delivering accurate payroll and supporting employees through every stage of their benefits journey? Have you been searching for a great company that's family owned , that recognizes your contributions, and has a great environment? A company whose goal and purpose is to Improve the Lives of Families ? Take a look at Equity Resources! Come grow with a team that values precision, service, and trust.

Why you'll love working here

• Candidates willwork a structured hybrid schedule to support payroll operations, collaborate with employees, and manage benefits administration. Candidates can enjoy our corporate office in Newark's historic downtown square.
• Choose from flexible hours ending at 5PM or 5:30PM, normally.
• Generous PTO, 10 paid holidays, plus a day off for your birthday!
• Full benefits package (including pet insurance!) first of the month after your first 30 days.
• 401(k) option with a generous company match -helping you grow your retirement savings faster.
• Earn extra cash through our referral programs, $500 for each borrower you refer, and up to $5,000 for referring an experienced Loan Officer.
• Join a stable, employee-focused company that's been growing since 1993.

• Associate degree in Human Resources, Business Administration, or related field; Bachelor's Degree preferred (or equivalent combination of education and experience).
• Minimum of 3 years of experience processing multi-state payroll and payroll taxes required; basic accounting knowledge required. Experience with sales commissions and incentive pay strongly preferred.
• Certified Payroll Professional Certification (CPP), Fundamental Payroll Certification (FPC), SHRM-CP, or PHR preferred but not required.
• Knowledge of the FLSA and various state regulations relative to payroll.
• Proficiency with Microsoft Office applications and HR technologies, including web-based payroll/HRIS is required, experience with Paylocity HRIS preferred.
• Strong analytical and problem-solving skills with high attention to detail; able to prioritize multiple tasks and meet deadlines in a fast-paced environment.
• Ability to work independently and resolve issues with sound judgment.
• Excellent written and verbal communication skills, with the ability to effectively engage employees at all levels.

• Process biweekly payroll, including validation of employee data, special payroll runs, and adjustments. Improve payroll and commission processes for efficiency and accuracy.
• Maintain payroll records, including manual checks, stop payments, direct deposit updates, and special pay items (commissions, bonuses, garnishments).
• Monitor payroll tax filings and year-end processes completed by vendor (e.g., W-2s) to ensure compliance with federal, state, and local regulations.
• Conducts research, provides guidance, and ensures compliance with federal and state wage payment regulations.
• Maintain accurate HRIS records (new hires, terminations, pay changes, benefits, etc.) and generate reports as needed.
• Completes Verifications of Employment for current and former employees as needed.
• Serve as primary point of contact for payroll and HRIS inquiries, researching and resolving issues promptly.
• Manage employee benefits lifecycle, including enrollments, payroll deductions, and HSA and 401(k) administration, while partnering with vendors (Paylocity & Fidelity).
• Reviews benefits discrepancy reports from vendors and works with Paylocity and Vendor to efficiently resolve discrepancy with minimal impact to employee.
• Monitors pending coverage as a result of Evidence of Insurability and follows up with Vendor and/or employee as necessary.
• Facilitates COBRA administration through Paylocity. Ensures terminated employees are transferred to COBRA Admin portal and appropriate paperwork is distributed by Paylocity.
• Maintain strict confidentiality of employee and payroll data and adhere to company policies, procedures, and ethical standards.
• Provide support to the HR team and assist with additional duties as needed.