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Payroll & Benefits Analyst

Holy Family Institute

Pennsylvania

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JOB DETAILS
SKILLS
Accounting, Americans with Disabilities Act (ADA), Analysis Skills, Auditing, Billing, COBRA (Consolidated Omnibus Budget Reconciliation Act of 1985), Communication Skills, Community and Social Services, Compensation and Benefits, Detail Oriented, Driver's License, ERISA (Employee Retirement Income Security Act of 1974), Employee Benefits, English Language, FMLA (Family and Medical Leave Act of 1993), Federal Bureau of Investigation (FBI), HRIS/HRMS, Human Resources, Leadership, Maintain Compliance, Material Audit, Microsoft Excel, Microsoft Office, Onboarding, Payroll Administration, People Management, Problem Solving Skills, Process Improvement, Reconciliation, Regulations, Regulatory Compliance, Reporting Skills, Society for Human Resource Management (SHRM), Staff Training, Supplier Relationship Management (SRM), Time Management, Training/Teaching, Vendor/Supplier Evaluation, Vendor/Supplier Relations
LOCATION
Pennsylvania
POSTED
1 day ago

Payroll & Benefits Analyst

 
Reports to: Director of Human Resources 
Location: On-site in Emsworth
Hours: Salaried Exempt, flexible to meet the needs of program 
 
MISSION AND NEED: Holy Family Institute (HFI) is a 125-year-old Catholic organization with an impeccable history of serving children and families in the Pittsburgh Region. We are one of Pittsburgh’s largest social service organizations operating 15 programs in three counties. We are an independent organization guided by Catholic Social Teachings and serving people of all faiths and backgrounds. 
 
Essential Duties and Responsibilities: Responsible for providing comprehensive payroll and benefits administration by processing accurate, timely payroll; ensuring compliance with all applicable laws and regulations; and managing employee benefits programs, including health, retirement, and leave. Serves as a key liaison between employees, management, and third-party vendors, handling audits, reporting, and issue resolution while maintaining strong regulatory knowledge and improving processes. Additionally supports employees through enrollment, training, and ongoing communication, while delivering data-driven insights to leadership.
 
General Statement of Duties: 
  • Manage full-cycle payroll: process payroll accurately/on time, issue payments, and handle adjustments, voids, and reconciliations
  • Ensure compliance with federal, state, and local payroll and benefits regulations; maintain knowledge of key laws (ERISA, FMLA, COBRA, ACA, etc.)
  • Administer employee benefits programs (health, retirement, leave), including onboarding, open enrollment, and ongoing employee support
  • Lead 401(k) administration: coordinate committee materials, manage audits, and work with advisors/recordkeepers
  • Oversee leave management, workers’ compensation claims, and coordination with third-party vendors
  • Audit and analyze payroll/benefits data, prepare reports, and present insights to leadership
  • Manage vendor relationships, reconcile invoices, and ensure accurate, timely payments
  • Conduct compliance reporting and audits; recommend process improvements based on findings
  • Support HR functions including new hire training and employee communications on benefits
  • Maintain strict confidentiality of sensitive employee and organizational information
Requirements:
  • Bachelor’s degree in Human Resources, Accounting, Business, or a related field. 
  • Minimum of 3 years’ experience with benefits administration, Human Resources, or a similar role.
  • SHRM Certification preferred but not required.
  • Proficiency with HRIS systems and Microsoft Office (specifically excel).
  • Candidate must have excellent communication skills in English (read, write, and speak). 
  • Attention to detail and problem-solving skills.
  • Must be 21 years of age or older
  • Must have or be able to obtain Act 33, 34 and FBI Clearances. 
  • Must have a valid PA driver’s license
 
Physical Requirements
  • Ability to perform the essential job functions consistently, safely and successfully with the ADA, FMLA and other federal, state and local standards, including meeting qualitative and/or quantitative productivity standards.  
  • Ability to maintain regular, punctual attendance consistent with the ADA, FMLA and other federal, state, and local standards. 
  • Must be able to follow process for crisis and behavior de-escalation techniques as taught by the program. 
  • Must be able to talk, listen and speak clearly on telephone.
 
 
COMMITMENT TO SOCIAL JUSTICE
Holy Family Institute and its affiliated organizations are committed to an environment that respects and values every human being and individual differences. We will invest time and resources to create an inclusive environment for all of our stakeholders. This means we will respect diversity that includes race, ethnicity, gender, socioeconomic status, education, disability, language, and sexual orientation. We also believe that we should be “Faithful Listeners” and embrace diversity of ideas, perspectives, and values. We believe in providing access, opportunity, fair treatment, and advancement for all people. Believing that “God is Found in Everyday Activities” we will do our best to eliminate barriers that prevent full participation in our programs and services. We believe “Loving Relationships” means that all are welcome, all are neighbors, and there are no exceptions. With this belief we aim to create an environment in which any individual or group can feel welcomed, respected, supportive, and valued.
 
Holy Family Institute is an Equal Opportunity Employer.
 

About the Company

H

Holy Family Institute

Holy Family Institute provides help, healing, hope and support to children and families in western Pennsylvania. From alternative learning environments and career training, to families in need of support and counseling – including help with addiction, alcoholism and other debilitating problems – Holy Family is here. In 2014 alone, more than 27,000 families and children were able to improve their lives with the help of our donors and volunteers.

The families we serve often have experienced significant trauma in their lives and need caring and support in order to heal. For this reason, Holy Family maintains a trauma-sensitive culture by utilizing The Sanctuary Model throughout our programs and services. Sanctuary gives a common language to our leadership, staff and clients so we can create an environment that is safe so that healing can occur.

In order to accomplish our mission to serve children and families and crisis, we work to generate funding for our programs and collaborate with community leaders and organizations to tap the best resources available to serve them. We provide care within the community to ensure that families have all the tools they need to thrive, with easier access to the resources they need to establish personal responsibility and stability.
COMPANY SIZE
50 to 99 employees
INDUSTRY
Other/Not Classified
FOUNDED
1900
WEBSITE
http://www.hfi-pgh.org/

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