Payroll Billing Specialist

• Accurately record and enter daily labor hours, equipment usage, and material consumption into the company’s timekeeping system.
• Ensure all payroll and timekeeping entries comply with company policies, labor regulations, and project requirements.
• Collect and review timesheets from field personnel and subcontractors for completeness and accuracy.
• Enter and maintain new hire information accurately within SAP and store employee documentation in Dynafile.
• Assist employees with timesheet inquiries, corrections, and discrepancies.
• Review and validate time and attendance records to ensure alignment with project schedules and approved work hours.
• Investigate and resolve missing or inaccurate payroll data in a timely manner.
• Compile and prepare payroll data for processing.
• Generate and distribute daily, weekly, and monthly labor and cost reports to project management and stakeholders.

• Prepare and generate accurate invoices for completed projects, services, and products in accordance with client contracts and company standards.
• Verify billing information including labor, materials, equipment, expenses, and project costs.
• Maintain and update progress tracking reports and billing documentation.
• Review invoices for completeness, accuracy, and compliance with company policies and industry standards.
• Ensure all required supporting documentation is attached to invoices prior to submission.
• Communicate with clients regarding invoices, billing questions, payment schedules, and contract-related inquiries.
• Maintain positive client relationships through professional communication and excellent customer service.

• Bachelor’s degree in Accounting, Business Administration, or related field preferred.
• Previous experience in payroll processing, invoicing, billing, accounting support, or timekeeping preferred.
• Experience working in construction, industrial, or project-based environments is a plus.
• Proficiency with Microsoft Office Suite, especially Excel.
• Experience with SAP, Dynafile, or similar payroll/accounting systems preferred.
• Strong attention to detail and organizational skills.
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
• Excellent communication and problem-solving skills.
• Ability to maintain confidentiality and handle sensitive information professionally.

• Office-based role with frequent interaction with project teams, field personnel, and clients.
• May require occasional travel to job sites to support hiring events, onboarding activities, and other project-related needs.
• May require occasional overtime to meet payroll or billing deadlines.

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