Payroll Clerk

Open Until Filled

PRIMARY PURPOSE:

Compile and prepare regular district payroll, including related reports and deposits. Work under moderate supervision to ensure accurate and timely preparation of payroll records according to prescribed procedures and regulations. Serve as a liaison between Human Resources and Payroll.

QUALIFICATIONS:

Minimum Education/Certification:

High school diploma or equivalent

Typing test >40 WPM required

Bilingual (Spanish) preferred

Special Knowledge/Skills:

Ability to use computer and software to develop spreadsheets and do word processing

Proficient in keyboarding, 10-key numerical data entry, and file maintenance/scanning

Ability to work with numbers in an accurate and rapid manner to meet established deadlines

Knowledge of basic payroll accounting and data processing systems

Ability to maintain accurate and auditable records

Ability to use software to create spreadsheets, databases, and do word processing

Excellent communication, organizational and interpersonal skills

Work Conditions:

Tools/Equipment Used: Standard office equipment including personal computer and peripherals

Posture: Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting

Motion: Repetitive hand motions including prolonged keyboarding & use of mouse; occasional reaching

Lifting: Occasional lifting and carrying (less than 40 pounds)

Environment: Work with frequent interruptions; Must maintain professional demeanor under stress; Must have problem solving skills.

Regular attendance is an essential function.

Minimum Experience:

Financial clerical experience, preferably in a public school.

MAJOR RESPONSIBILITIES AND DUTIES

Payroll Accounting

• Prepare accurate district payroll for distribution to employees following established procedures.
• Receive and audit time sheets for all district employees. Calculate employee wages, salaries, hours worked, overtime pay, and determine withholdings, deductions, and net pay.
• Balance payroll earnings and deductions; initiate related transfers of funds and deposits.
• Maintain district payroll registers, employee payroll information, and other original documentation in an orderly and accurate manner in accordance with state, federal, and district requirements.

Data Entry

• Prepare and post all payroll changes including payroll deductions, salary changes, termination, and new employee information.
• Update employee deduction and direct deposit data.
• Compile, maintain, and file all reports, records, and other documents as required including maintaining payroll and related files such as payroll records, absent-from-duty reports, and service records.
• Prepare and submit payroll reports and forms including those required by Internal Revenue Service, Texas Workforce Commission, Texas Retirement System, Federal Insurance Contributors' Act (FICA), Medicare, Texas New Hire Reporting, and Workers' Compensation Commission.

Other

• Work cooperatively with human resource department, principals, campus and department secretaries, and employees to ensure accuracy of information reported. Resolve payroll problems and inquiries.
• Provide exceptional customer service via email, phone and in person.
• Maintain confidentiality of information.
• Follow district safety protocols and emergency procedures.
• Comply with state, district, and school regulations and policies for classroom teachers including the Texas Educator Code of Ethics.
• Perform such other tasks and accepts such other responsibilities as may be assigned.