JOB DESCRIPTION Payroll Assistant
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Location: North Miami Office
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Workdays: 8:00 am to 5:00pm or 7:00 am to 4:00 pm
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Employment Type: Full-time / Part-time (Available TUE - THU)
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Position Type: Temporary 2 months
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Pay Range: $18 to $23 DOE
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We are looking for a detail-oriented and experienced Payroll Assistant to provide temporary support for approximately two months. The ideal candidate will have experience with payroll processing, and accounting-related reconciliations and allocations.
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This is an excellent opportunity for an entry-level candidate who is eager to learn. We are willing to train the right person who is a quick learner, dependable, organized, takes initiative, and is comfortable learning new systems and procedures.
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Payroll Processing
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- Assist with preparing and processing payroll for multiple companies.
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- Process payroll according to different company schedules, including Weekly, Biweekly, Semimonthly, Monthly
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- Enter and update employee information, hours, pay rates, deductions, and other payroll-related information.
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- Review payroll information for accuracy before processing.
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- Assist with payroll adjustments and corrections when needed.
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- Maintain accurate payroll records and support documentation.
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- Meet all payroll processing deadlines.
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Payroll & Accounting Reports
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- Prepare payroll allocation reports after payroll is processed.
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- Provide payroll allocation information to accounting for proper recording and reporting.
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- Prepare benefit allocation reports based on payroll and employee benefit information.
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- Review payroll and benefit allocation reports for accuracy.
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- Assist with identifying and resolving discrepancies in payroll or allocation reports.
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- Maintain organized supporting documentation for payroll, payroll allocations, and benefit allocations.
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General Administrative Support
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- Assist with spreadsheets, data entry, reports, and other administrative tasks.
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- Communicate professionally with managers, accounting personnel, and company representatives.
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- Learn and work with different payroll systems and procedures used by various companies.
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- Assist with additional administrative duties as needed.
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What We're Looking For:
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Experience is helpful, but attitude, reliability, and the ability to learn are extremely important.
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The right candidate should be:
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- A quick learner who can understand and apply new processes quickly.
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- Organized and highly detail oriented.
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- Reliable and dependable.
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- Comfortable working with numbers and financial information.
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- Comfortable using computers, email, spreadsheets, and office software.
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- Able to learn new payroll and accounting systems.
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- Able to follow detailed instructions and ask questions when clarification is needed.
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- Able to manage multiple companies, tasks, and deadlines.
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- Professional and trustworthy.
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- Comfortable handling confidential employee and payroll information.
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- Willing to learn and take on additional responsibilities over time.
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Experience
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- Previous payroll, HR, bookkeeping, accounting, or administrative experience
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- Entry-level candidates are encouraged to apply.
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- Experience with payroll processing, accounting reports, administration is a plus.
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