SUMMARY
Under the general supervision of the Controller or designee, the Payroll Clerk is responsible for processing timely and accurate payroll and maintaining employee time records. The Payroll Clerk understands all aspects of employee compensation and deductions to provide excellent customer service to employees of the company. The Payroll Clerk will assist in various administrative activities to support the Finance and Human Resources departments. The Payroll Clerk must maintain accuracy, integrity, and utmost confidentiality of employee and company information.
It is the primary purpose of CHCCC to provide the highest quality of total care possible to the patient population it serves. Such a level of quality depends ultimately on the staff's desire and ability to work together, individually, and as a team. The employee is expected to be professional, punctual, maintain regular attendance, cooperative, motivated, and organized at all times.
ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Additional duties may be assigned with or without prior notice.
Enters, maintains, and/or processes information in the payroll system; information may include employees hourly rates, salaries, bonuses or other compensation, time worked, paid leave and holidays, deductions and withholding, address changes, and other information.
Prepares and process bi-weekly payroll, reviews and ensure accuracy of approved time-sheets, tracks and deducts all garnishments and other special payroll deductions.
Maintains employee records, ensures that employee changes are entered correctly and made on a timely basis, reviews changes for proper authorization and adheres with federal/state/local regulations.
Compiles payroll data such as hours worked, taxes, insurance, to be withheld, and employee identification number from time sheets and other records.
Reviews wages computed and corrects errors to ensure accuracy of payroll.
Records changes affecting net wages such as exemptions, insurance coverage, and loan payments for each employee to update master payroll records.
Records data concerning transfer of employees between departments.
Distributes labor and all related expenses through journal entries for the purpose of cost accounting.
Prepares periodic reports of earnings, taxes, and deductions.
Records and processes federal and state payroll tax deposits.
Keeps records of leave pay and non-taxable wages.
Issues, or reissues, physical or replacement checks or direct deposits due to payroll errors or final discharge.
Assists the Controller with administrating the retirement plans.
Provides payroll information answering questions and requests.
Demonstrates adherence to and observes all safety policies and procedures, inclusive of infection control rules and regulations.
Maintains highest levels of confidentiality, and privileged communications (patient, employee, and corporation).
SUPERVISORY RESPONSIBILITIES
This job has no supervisory responsibilities.
QUALIFICATIONS
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
EDUCATION and/or EXPERIENCE
Experience with payroll software preferred.
I: High school diploma/GED required. Associate's degree in business administration and one year of experience and/or training; or equivalent combination of education and experience.
II: Bachelor’s degree in accounting or related field and one or more years of related experience.
LANGUAGE SKILLS
Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to respond effectively to the most sensitive inquires or complaints. Ability to write routine reports and correspondence. Ability to speak effectively before groups of patients or employees of organization.
MATHEMATICAL SKILLS
Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent and to draw and interpret bar graphs.
REASONING ABILITY
Ability to apply sound judgment in understanding to carry out instructions in written or oral form. Ability to make appropriate job decisions following standard office policies and past precedents.
COMPUTER SKILLS
Experience with word processing, spreadsheets, email, and keyboarding required. Intermediate Microsoft Office and Google Suite skills required. Ability to use ten-key with ease.
CERTIFICATES, LICENSES, REGISTRATIONS
Possession of current, valid, unrestricted California Driver's License (Class C) required.
OTHER REQUIREMENTS
Required to pass a criminal history background check and drug screen upon hire. Annual health examination; annual Tuberculosis skin test clearance or chest x-ray; proof of immunity to MMR, Varicella, and Hepatitis B; proof of Tdap vaccine; during current flu season, must provide proof of influenza vaccine or a signed declination form. If declined, a flu mask is mandatory during flu season.
PHYSICAL DEMANDS
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
This job is largely sedentary. While performing the duties of this job, the employee is regularly required to use hands to finger, handle, or feel; reach with hands and arms; and talk or hear. The employee will have repetitive finger and hand motions when typing. The employee will regularly need to operate a computer, keyboard, and telephone. The employee is regularly required to sit for an extended period of time however, may be frequently required to stand and walk. The employee may need to lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.
WORK ENVIRONMENT
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is frequently exposed to moving mechanical parts. The employee is occasionally exposed to risk of electrical shock. The noise level in the work environment is moderate (i.e. office setting with computers, phones, and printers). Must be able to work in a cubicle setting and work in a fast-paced environment consisting of inbound and outbound calls.
Required: Must be willing to have a flexible work schedule that may include evenings/weekends, and travel as needed.