Payroll Compliance Specialist

PAYROLL COMPLIANCE SPECIALIST
Pittsburgh, PA
$65,000- $80,000

The Payroll Specialist is responsible for the accurate and timely processing of bi-weekly payroll for a large, multi-site employee population. This role plays a critical part in ensuring compliance with federal, state, and local payroll regulations while partnering closely with Human Resources, Operations, and Accounting. The ideal candidate is highly detail-oriented, proactive, and comfortable managing payroll in a fast-paced environment.

Key Responsibilities

Payroll Processing & Administration

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• Process full-cycle bi-weekly payroll for 1,700+ employees across multiple locations.
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• Reconcile payroll summaries, system data, and reports to ensure accuracy and completeness.
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• Enter and maintain new hire information, including personal data, tax forms, wage details, and direct deposit or pay card setup.
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• Process personnel changes such as pay adjustments, promotions, transfers, and terminations.
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• Calculate, track, and administer payroll deductions and garnishments, including benefits, retirement contributions, and other withholdings.
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• Respond to employee inquiries regarding pay, deductions, direct deposits, and pay cards in a timely and professional manner.
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• Maintain strict confidentiality of payroll and employee information.
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Compliance & Reporting

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• Ensure compliance with FLSA and all applicable federal, state, and local wage and hour regulations.
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• Prepare and manage payroll-related compliance reporting, including:
  
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  • Year-end W-2 reporting
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  • ACA reporting (1094/1095 forms)
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  • SUTA and state unemployment filings
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  • New hire reporting
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• Support year-end payroll verification, including earnings, deductions, accruals, and tax rates.
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• Assist with internal and external payroll audits by providing required documentation.
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• Manage Workers’ Compensation claims and support related audit requests.
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• Handle employment verifications in accordance with company policy and legal requirements.
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Systems, Coordination & Documentation

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• Collaborate with Payroll, Human Resources, Accounting, and Operations to ensure accurate and timely employee data flow.
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• Maintain electronic employee personnel files and ensure updates are processed accurately.
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• Coordinate payroll system setup for new locations with the payroll provider.
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• Partner with Accounting to reconcile monthly benefit invoices and payroll-related accounts.
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PREFERRED QUALIFICATIONS:

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• 3+ years of payroll processing experience; experience supporting a large employee population strongly preferred.
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• Paycom experience highly preferred.
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• Human Resources experience is a plus.
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• Strong understanding of payroll compliance, wage and hour laws, and payroll tax reporting.
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• Associate’s degree required; Bachelor’s degree preferred.
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• Proficiency in Microsoft Office, particularly Excel.
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