Payroll Coordinator and Project Admin Assistant

LIGHTHOUSE WINDOWS INC

Santa Clara, CA

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JOB DETAILS

SKILLS

ADP, Accounting Software, Administrative Skills, Change Requests/Orders, Construction, Datasheets, Detail Oriented, File Maintenance, Human Resources, Insurance Documentation, Multilingual, Onboarding, Organizational Skills, Payroll Administration, Payroll Management, Plan Meetings, Problem Solving Skills, Project/Program Coordination, Regulations, Spanish Language, Spreadsheets, Training/Teaching

LOCATION

Santa Clara, CA

POSTED

30+ days ago

Benefits:

401(k)
Paid time off
Opportunity for advancement
Training & development

Job Summary
We are seeking a skilled Payroll and HR Coordinator and Project Admin Assistant to join our team. In this role, your aim is to ensure employees are compensated accurately and promptly. Your responsibilities will include processing timesheets, updating records, overseeing payroll payments, and answering payroll-related questions. You will also assist Project Managers with project related admin tasks in an organized fashion. The ideal candidate is detail-oriented, organized, energetic, and familiar with payroll and admin processes in the construction industry.

Responsibilities

Onboarding and offboarding
Review daily time records for accuracy and completeness
Process payroll-related documents
Review and process payroll for roughly 50 employees
Report Certified Payroll to LCP Tracker and upload to DIR
Communicate with the human resources team regarding any changes or updates in employee information
Monitor the electronic payment system and paycheck distribution
Maintain personnel files, salary and PTO information
Monitor different prevailing wage rates and other compensations and deductions
Comply with ADP Retirement requirements
Maintain job cost and payroll expense spreadsheets
Running reports for audits
Create new job set ups
Create change order requests and follow up on status
Apply for and renew business licenses
Request/send/track certificates of insurance
Track/Organize weekly safety meetings and safety data sheets
Assist Project Manager with glass/window/door orders
Other tasks as needed

Qualifications

Previous experience in Payroll, preferably in the construction industry
Previous experience in Human Resources
Understanding of the payroll process and related legislation and regulations
Proficient in Excel and accounting software (ADP, QB)
Bilingual (Spanish) preferred
Highly organized with an eye for detail and good with numbers
Honest with strong work ethic
Efficient and self-motivated
Willing to learn and problem solve

About the Company

LIGHTHOUSE WINDOWS INC

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