Continuous Improvement, Data Management, Data Quality, Documentation, Finance, Financial Systems, Maintain Compliance, Operational Support, Payroll Administration, Payroll Management, Payroll Software/Services, People Management, Process Improvement, Reconciliation, Regulations, Reporting Skills, Risk Management, System Test, Time Management
Location: Onsite, four days per week - Koher, WI
Opportunity
The Payroll Coordinator - US supports the accurate, timely, and compliant delivery of US payroll operations. This role is responsible for validating payroll data, supporting payroll processing and reconciliations, responding to payroll enquiries, and ensuring adherence to established payroll controls and procedures.
Working closely with the US Payroll Manager, HR, Finance, and external partners, the role contributes to a reliable, compliant, and service‑focused payroll operation while supporting continuous improvement initiatives.
Key Responsibilities
Payroll Processing & Administration
- Validate, input, and maintain payroll data to ensure accurate payroll processing
- Support payroll preparation for bank submission and posting to financial systems
- Process manual and off‑cycle payments where required
- Prepare payroll reports, journals, and reconciliations in accordance with internal controls
Compliance & Controls
- Support compliance with US federal, state, and local payroll regulations
- Ensure payroll activities adhere to Kohler policies, procedures, and approval controls
- Escalate payroll discrepancies, risks, or control issues to the Payroll Manager in a timely manner
Data Management & Reporting
- Produce accurate payroll and HR reports using data from approved systems
- Perform payroll reconciliations and investigate variances
- Maintain organised payroll documentation in line with audit and retention requirements
Employee & Stakeholder Support
- Respond to routine payroll enquiries from employees, HR, and Finance
- Provide guidance on payroll processes and documentation requirements
- Build effective working relationships with internal stakeholders, delivering a high‑quality payroll service
Process Improvement & Continuous Learning
- Follow standardised payroll processes with a focus on accuracy and efficiency
- Support payroll system testing, enhancements, and process changes
- Maintain up‑to‑date knowledge of payroll practices, regulations, and technology
K
Kohler Co
Gracious living is marked by qualities of charm, good taste and generosity of spirit. It is further characterized by self-fulfillment and the enhancement of nature. Our mission is to improve your sense of gracious living in every experience you have with a KOHLER® product or service.