Payroll Coordinator - Onsite position

Overview:

Job Summary:

Under general supervision, performs all necessary procedures to develop and maintain a systematic, accurate and timely employee remuneration system. Responsible for the timely and accurate gathering of all information necessary to properly pay employees, income taxing authorities and other recipients of authorized withheld funds, and report such transactions. Responsible for the filing of all necessary governmental regulatory filings pertaining to employee compensation.

This is an on-site position (not remote) located in Alhambra, California. 

Responsibilities:

Essential Job Functions
Gather, calculate, review, and submit the necessary information to assure a timely and accurate payroll on a bi-weekly basis.
Assist hospital supervisory personnel in identifying time and attendance errors and omissions and assist employees with payroll-related inquiries.
Verify, validate and enter paid time off slips into the payroll system for processing.
Coordinate the implementation of payroll policy changes with all other necessary departments from the standpoint of operations.
Consistently apply all hospital payroll practices and policies to employees.
Reconcile or review reconciliation of all interfaces between the payroll system and timekeeping system.
Assist in the timely preparation of all payroll tax returns and in the payment of other payroll-related liabilities.
Perform labor distribution for each bi-weekly payroll.
Provide department managers, Finance and Accounting staff with necessary reports.
Keep current with payroll and tax laws as they affect payroll preparation.
Handle employee complaints about incorrect payments and resolve discrepancies.
Perform other duties or special projects as assigned.
Cross train to other accounting staff desks in order to backup key functions of payroll processing.

Always gathers, classifies, tabulates and proof reads financial or statistical data.

Always schedules, indexes and files invoices, vouchers, documents and other paper works.

Always performs accounts payable document, matching and verification task in an efficient, accurate and thorough manner.

Always expedites the processing of invoices to take advantage of early payment discounts.

Always prepares statements and invoices, checking requisitions and purchase orders for their completeness.

Always exercises care in recording vendor and expense account number on invoices to prevent improper charges.

Always assist purchasing in solving billing problems with vendors and ensure timely payment of hospital invoices.

Always prepare monthly listing of un-vouchered invoices at month-end for accrual purposes.

Always exercises care in preparing accounts payable document run batches before submitting to Data Processing.

Is able to handle details of accounts payable in an accurate and timely manner and may perform payroll responsibilities when requested.

Maintains confidentiality of hospital financial records.

Always uses proper tact and discretion in handling inquiries from vendors regarding account discrepancies and/or payment delays.

Always performs special projects and assignments in an accurate, efficient and thorough manner.

Always respects the confidentiality of accounts payable and related financial information in performing job duties.

Always demonstrates willingness to assist co-workers in the completion of daily tasks or special projects to support the department's efficiency.

Always handles telephone information requests with courtesy and accuracy, and respect for confidentiality.

Works cooperatively with others within the department and with other hospital departments.

Performs other duties as assigned.

 

Qualifications:

Education, Experience and Training

Minimum of 3 years of healthcare related payroll processing or related experience is preferred.
Working knowledge of Federal and State laws and regulations.
Proficiency in Google Docs, Sheets, G-Drive, data processing and 10-key.
Must be flexible and able to work collaboratively within a team.
Experience with UltiPro payroll software preferred.