PAYROLL COORDINATOR

Essential Duties and Responsibilities

• Process weekly and bi‑weekly payroll accurately and on time.
• Maintain payroll systems, employee data, and timekeeping records.
• Review and validate employee timecards, leave balances, and payroll changes.
• Process reimbursements, deductions, garnishments, and benefit contributions.
• Audit payroll registers and reconcile payroll and benefit accounts to the general ledger.
• Prepare payroll journal entries and coordinate payroll disbursements.
• Calculate and file payroll taxes and related electronic submissions.
• Prepare retirement and benefit contribution reports.
• Complete annual W‑2 processing and distribution.

Compliance & Reporting

• Ensure compliance with federal, state, and local labor and payroll regulations.
• Maintain accurate and confidential payroll records.
• Prepare payroll reports for management, finance, auditors, and funding agencies.
• Support internal and external audits, including workers' compensation and benefits reviews.

Qualifications

Education & Experience

• Bachelor's degree in business, accounting, finance, or a related field OR
• 3+ years of progressive payroll or accounting experience, preferably in a nonprofit environment.