Payroll & HR Specialist

Job Title: HR & Payroll Specialist EXO Inc. has been protecting public infrastructure across the U.S. since 2009. Without consistent maintenance and quality assurance, critical assets face a growing risk of failure over time. EXO delivers engineering, inspection, and remediation services for lighting poles, transmission towers, and other infrastructure exposed to ongoing wear from usage, aging, and environmental conditions. With deep expertise in vertical infrastructure, EXO builds on years of engineering design and fabrication experience across utilities, telecom, transportation, and retail sectors. This foundation supports a comprehensive inspection and asset management approach that addresses both new installations and aging structures requiring immediate attention. Recognizing that full replacement is often impractical due to cost and safety constraints, EXO developed its Ex-Tend approach to manage assets throughout their entire life cycle. From initial quality assurance to ongoing inspection and targeted repairs, this method is designed to extend service life and improve reliability. Supported by data-driven insights, EXO helps clients monitor asset conditions and make informed, strategic decisions. Position Summary: The HR & Payroll Specialist is responsible for assisting with the payroll process, including data entry of employee details and time and attendance records. This role assists with processing a multi-state payroll, ensuring accurate and timely payroll submission. Additionally, this position researches and responds to payroll related inquiries. The HR & Payroll Specialist also supports broader HR initiatives, fostering a positive workplace environment. Success in this role requires a highly organized, adaptable, and resilient professional who can manage ambiguity, navigate changing priorities, and maintain attention to detail under pressure. Candidates should have a proactive approach and ability to react before problems occur. Key Responsibilities: Process accurate and timely multi-state weekly payroll using Insperity, ensuring compliance with federal, state, and local regulations. Manage payroll records and resolve complex payroll issues, including discrepancies, wage garnishments, tax filings, deductions, taxation, and employee inquiries. Monitor and analyze payroll and HR data to ensure accuracy, compliance, proper reporting, and data integrity within the HRIS. Ensure compliance with federal, state, and local employment laws and regulations, including FLSA, FMLA, ADA, and other applicable requirements; stay current on regulatory changes and HR best practices. Maintain, update, and implement HR policies and procedures in collaboration with leadership, ensuring consistent application across the organization. Conduct internal audits and coordinate with external auditors to support payroll, HR, and regulatory compliance. Administer employee benefits, including enrollments, terminations, and employee support regarding benefits-related questions. Support recruitment, onboarding, training, leave management, and other HR programs in partnership with department managers and leadership.