Payroll & HR Specialist

Job Title: HR & Payroll Specialist

EXO Inc. has been protecting public infrastructure across the U.S. since 2009. Without consistent maintenance and quality assurance, critical assets face a growing risk of failure over time. EXO delivers engineering, inspection, and remediation services for lighting poles, transmission towers, and other infrastructure exposed to ongoing wear from usage, aging, and environmental conditions.

With deep expertise in vertical infrastructure, EXO builds on years of engineering design and fabrication experience across utilities, telecom, transportation, and retail sectors. This foundation supports a comprehensive inspection and asset management approach that addresses both new installations and aging structures requiring immediate attention.

Recognizing that full replacement is often impractical due to cost and safety constraints,

EXO developed its “Ex-Tend” approach to manage assets throughout their entire life cycle. From initial quality assurance to ongoing inspection and targeted repairs, this method is designed to extend service life and improve reliability. Supported by data-driven insights, EXO helps clients monitor asset conditions and make informed, strategic decisions.

Position Summary: The HR & Payroll Specialist is responsible for assisting with the payroll process, including data entry of employee details and time and attendance records. This role assists with processing a multi-state payroll, ensuring accurate and timely payroll submission. Additionally, this position researches and responds to payroll related inquiries. The HR & Payroll Specialist also supports broader HR initiatives, fostering a positive workplace environment.

Success in this role requires a highly organized, adaptable, and resilient professional who can manage ambiguity, navigate changing priorities, and maintain attention to detail under pressure. Candidates should have a proactive approach and ability to react before problems occur.

Key Responsibilities:

• Process accurate and timely multi-state weekly payroll using Insperity, ensuring compliance with federal, state, and local regulations.

• Manage payroll records and resolve complex payroll issues, including discrepancies, wage garnishments, tax filings, deductions, taxation, and employee inquiries.

• Monitor and analyze payroll and HR data to ensure accuracy, compliance, proper reporting, and data integrity within the HRIS.

• Ensure compliance with federal, state, and local employment laws and regulations, including FLSA, FMLA, ADA, and other applicable requirements; stay current on regulatory changes and HR best practices.

• Maintain, update, and implement HR policies and procedures in collaboration with leadership, ensuring consistent application across the organization.

• Conduct internal audits and coordinate with external auditors to support payroll, HR, and regulatory compliance.

• Administer employee benefits, including enrollments, terminations, and employee support regarding benefits-related questions.

• Support recruitment, onboarding, training, leave management, and other HR programs in partnership with department managers and leadership.

Qualifications & Requirements:

• Bachelor's degree in human resources, Business Administration, or a related field.

• 3-5 years of progressive HR experience with responsibility for payroll, compliance, and employee relations.

• Proficiency with payroll processing systems and HRIS software; UKG and Insperity experience preferred.

• Strong knowledge of federal, state, and local employment laws, payroll regulations, and HR best practices.

• Excellent communication, interpersonal, analytical, and problem-solving skills.

• Highly detail-oriented with strong organizational and time-management abilities.

• Ability to handle confidential information with discretion and professionalism.

• Demonstrated ability to thrive in fast-paced, rapidly changing, and ambiguous environments where priorities, processes, and requirements may evolve frequently.

• Highly adaptable and comfortable working without fully established procedures, systems, or guidelines, using sound judgment to determine the best course of action.

• Ability to learn quickly, adapt to changing priorities, and shift direction as business needs, information, or circumstances change.

• Strong ability to develop and improve processes while simultaneously executing day-to-day responsibilities.

Preferred Qualifications:

• Certified payroll experience preferred.

• HR certification, such as SHRM-CP or PHR, preferred.

Physical Requirements:

• Able to work a desk job requiring long hours of sitting and working on a computer.

• Occasionally walking around the office, attending meetings, and visiting different departments.

• Occasionally lifting of office supplies up to 15 pounds.

• Proficient in using a computer, including typing, using a mouse, and other peripherals.

• Ability to read and analyze documents and computer screens.

• Effective listening skills for communication, both in-person and virtual.

• Capability to maintain focus and productivity in a standard office environment.

• Potential travel to different locations for meetings, conferences, or site visits, which might involve driving or flying.

Mental Requirements:

• Strong problem-solving and decision-making skills.

• Ability to manage multiple tasks and deadlines in a fast-paced environment.

• Excellent analytical skills with attention to detail.

• Strong interpersonal and communication abilities to effectively collaborate across departments.

• Ability to handle sensitive and confidential information with professionalism.

• Emotional intelligence to navigate employee relations and resolve conflicts.

• Adaptability to changing priorities and unexpected challenges.

• Skill in managing relationships with stakeholders.

Additional Information:

The successful candidate will demonstrate a proactive approach to problem-solving and a commitment to upholding HR compliance standards. This role is an excellent opportunity for an individual seeking to expand their expertise in both payroll management and regulatory compliance.

FLSA Status: Non-Exempt

Pay Range: $30-36.00 Hourly

Reports To: Manager, Human Resources

The above job description is a general overview of typical responsibilities and qualifications for the position of a Payroll & HR Specialist. The specific duties and requirements may vary depending on the organizations needs.

Benefits:

Exo offers a comprehensive benefits package including:

• Medical
• Dental
• Vision
• Health Savings Account/Flexible Spending Accounts
• Life and Accidental Death & Dismemberment
• Short Term and Long-Term Disability
• Accident, Hospital Indemnity and Critical Illness
• 401k with company match
• PTO
• 10 paid holidays
• • Exo is committed to equal employment opportunity. We recruit, employ, train, compensate, and promote without regard to race, religion, color, national origin, age, sex, disability, protected veteran status, or any other basis protected by applicable federal, state, or local law.