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Payroll & Human Resources Administrator

Synergy

Buffalo, New York

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JOB DETAILS
SKILLS
Communication Skills, Compensation and Benefits, Data Management, Data Processing, Data Quality, Detail Oriented, Documentation, Employee Benefits, Financial Audit, Financial Reporting, HRIS/HRMS, High School Diploma, Human Resources, Leadership, Maintain Compliance, Mathematics, Microsoft Product Family, Organizational Skills, Payroll Administration, Payroll Management, Payroll Software/Services, Payroll Tax, Problem Solving Skills, Regulatory Compliance, Relationship Management, Retirement Plan, Retirement and Pension Management, Staff Training, Team Player, Time Management, Workplace Issues
LOCATION
Buffalo, New York
POSTED
Today
At Synergy IT Solutions, we believe employee ownership drives accountability, transparency, and shared success. As a 100% employee-owned company (ESOP), every role contributes directly to our collective performance. The Payroll & Benefits Specialist is a critical member of our HR team, responsible for ensuring the accurate, timely, and compliant delivery of payroll and benefits. This role owns the end-to-end payroll process and serves as the primary administrator for benefit and wealth building programs, including our ESOP and 401(k). This is a high-impact role ideal for someone who thrives in a detail-driven, process-oriented environment and takes pride in data accuracy.
 
What You’ll Own...
 
Payroll Operations (Primary Focus)
  • Process accurate and timely bi-weekly payroll in Paycor
  • Audit employee time and attendance; resolve discrepancies with managers
  • Manage payroll deductions including garnishments, benefits, and taxes
  • Ensure compliance with all federal and New York State wage and hour laws
  • Prepare payroll-related reports (bi-weekly, quarterly, year-end)
  • Support payroll audits and maintain documentation for compliance
 
Benefits & Retirement Administration
  • Administer all employee benefit programs:
    • Medical, dental, vision
    • Life, disability, and leave programs
    • 401(k) and ESOP
  • Coordinate open enrollment, qualifying events, and employee changes
  • Manage relationships with benefit providers and resolve discrepancies
  • Support annual reporting and compliance (e.g., census reporting, 5500 prep, non-discrimination testing)
 
HRIS & Data Integrity (Paycor)
  • Maintain accurate employee data across HR systems
  • Ensure proper setup and updates for payroll and benefits changes
  • Generate ad hoc reports for leadership, Finance, and audits
  • Identify opportunities to improve system efficiency and data accuracy
 
Employee Support & Communication
  • Serve as a trusted resource for employee pay and benefits questions
  • Educate employees and managers on payroll processes and updates
  • Ensure timely, clear, and professional communication
 
What Success Looks Like
  • Payroll processed 100% accurately and on time, every cycle
  • Benefits are administered seamlessly with minimal employee issues
  • Data in Paycor is complete, accurate, and audit-ready
  • Employees trust HR for clear, timely answers
  • Compliance risks are proactively mitigated
 
What You Bring!
 
Experience
  • High school diploma required
  • Associates degree preferred
  • 3-5 years of payroll processing and human resources experience
  • Experience administering employee benefits and/or retirement plans
  • Experience with payroll/HRIS systems (Paycor experience a plus)
  • Expertise in financial data processing and management
  • Strong attention to detail. 
  • Strong mathematical abilities.
  • Maintain high level of confidentiality.
  • Proficient in Excel and other technical resources like Microsoft 365
  • Effective communicator
  • Effective time management skills.
  • Aptitude for solving issues.
Skills
  • Exceptional attention to detail and accuracy
  • Strong understanding of payroll processes and compliance requirements
  • Proficiency in Excel and data reporting
  • Strong organizational and time management skills
  • Ability to handle sensitive information with confidentiality
  • Clear, professional communication skills
 
Why Join Synergy?
  • Employee Ownership (ESOP): Share in the success you help create
  • Collaborative Culture: Team-focused, supportive environment
  • Growth Opportunity: Be part of a progressive HR function with evolving systems and processes
  • Impact: Your work directly supports every employee, every paycheck, every benefit

About the Company

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Synergy

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