Job Description
Job: PAYROLL MANAGER
$85k - $105k + Benefits
Brooklyn, NY
Full-time
Job Description:
The Payroll Manager is responsible for overseeing and administering all aspects of payroll processing to ensure accurate, timely, and compliant payroll for employees across the organization. This role ensures adherence to federal, state, and local wage and tax regulations, supports internal controls, and partners closely with Fiscal and HR to maintain payroll integrity within a complex nonprofit environment.
Key Responsibilities
· Manage end-to-end payroll processing for salaried, hourly, and grant-funded employees.
· Ensure payroll is processed accurately and on schedule in compliance with all applicable laws and organizational policies.
· Review and approve payroll registers, tax filings, and wage payments prior to submission.
· Maintain payroll calendars, including pay periods, deadlines, and year-end processing.
· Ensure compliance with federal, state, and local payroll laws, including wage and hour regulations.
· Oversee payroll tax filings, W-2s, 1099s, and other required reports.
· Respond to payroll audits and coordinate with external auditors as needed.
· Monitor changes in payroll regulations and implement updates accordingly.
· Maintain payroll systems and employee records, ensuring confidentiality and data accuracy.
· Collaborate with HR to ensure accurate onboarding, offboarding, and employee status changes.
· Reconcile payroll accounts and work closely with Finance on general ledger postings.
· Support payroll system upgrades, testing, and process improvements.
· Serve as a point of contact for payroll-related inquiries from employees and managers.
· Resolve payroll discrepancies, adjustments, and corrections in a timely manner.
· Provide guidance on pay, deductions, benefits, and timekeeping policies.
· Develop and document payroll procedures and internal controls.
· Identify opportunities to improve efficiency, accuracy, and compliance.
Qualifications
• Bachelor’s degree in related field required.
• Minimum of 3–5 years of payroll administration experience, preferably in a nonprofit or multi-site organization.
• Experience managing payroll for a workforce with multiple funding sources or grants strongly preferred.
• Strong knowledge of payroll laws, tax regulations, and wage and hour requirements.
• Proficiency with payroll systems preferably UKG Ready.
• Bookkeeping experience is a plus.
• High level of accuracy, attention to detail, and confidentiality.
• Strong organizational, analytical, and problem-solving skills.
• Excellent communication and interpersonal skills.
• Demonstrates strong ability to work collaboratively in a cross-functional environment.
• Proficiency in MS Excel.
• Ability to sit for extended periods and work at a computer.
• Ability to communicate effectively in person, by phone, and electronically.
• Occasional flexibility to work extended hours during payroll processing and year-end reporting.
Numbers & Facts
| Location | Brooklyn, NY |
| Industry | Staffing/Employment Agencies |
| Salary | $85,000–$105,000 Per Year |
| Company Size | 50 to 99 employees |
| Year Founded | 2002 |
| Website | https://www.gablessearch.com/ |
About Company
Gables Search Group headquartered in Cleveland, Ohio has been a leader in search and placement nationwide since 2002. Our company specializes in both direct and contract (temporary) staffing in all industries and disciplines.
At Gables Search Group, we connect exceptional professionals with outstanding organizations. Our commitment to integrity, excellence, partnership, innovation, and respect sets us apart. With a personalized approach to recruitment, we ensure the perfect match between candidates and employers.
Whether you are a talented professional seeking new opportunities or an organization looking to build a high-performing team, Gables Search Group is here to guide you through the journey. Our success is built on the success of our clients and candidates, and we are dedicated to making a positive impact on the careers and businesses we serve.
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