Payroll Manager

SUMMARY

Responsible for all aspects of multi-state and multi-company payroll processing, including but not limited to: researching and resolving pay issues with employees, reconciling payroll accounts, streamlining and automating processes to ensure efficiencies through growth; regulatory reporting and compliance; payroll processing including but not limited to: electronic, computer and paper file maintenance, payroll transmission, payroll balancing. Manage Payroll Department and work cooperatively with Accounting, Human Resources, and Operations as necessary.

ESSENTIAL DUTIES & RESPONSIBILITIES

• Manage and guarantee weekly disbursement of multi-state payroll, including garnishments, benefits, and taxes consistent with federal and state wage and hour laws.
• Ensure payroll conformance to Company standards, labor agreements, generally accepted accounting principles and tax regulations.
• Responsible for oversight of daily data entry within PR for all locations.
• Provide direction to payroll staff in maintaining payroll data and information integrity, efficient day-to-day operation and production schedules. Also responsible for performance management and development of direct reports.
• Manage payroll tax function to ensure compliance with all federal, state and local regulatory reporting requirements. Ensure that quarterly multi-state and federal tax filings, annual reporting, and W-2s are completed on a timely basis.
• Process special payments to include incentive and severance payouts.
• Audit payroll entries processed by direct reports.
• Responsible for resolving payroll-related site issues and pay issues with employees.
• Responsible for reconciling labor distribution reports to job cost.
• Recommend changes to and assist in the development and implementation of procedures to optimize business processes.
• Prepare and file Certified Payroll and Union reports.
• Personally process special payrolls for Executive staff.
• Oversee 401(k) plan transactions and processing.
• Prepare third-party sick pay, relocation, and garnishments transactions.
• Update and troubleshoot payroll and time reporting software.
• Responsible for reconciling labor distribution reports to job cost.
• Reconcile payroll accounts to general ledger accounts.
• Provide direction to payroll staff in maintaining payroll data and information integrity, efficient day-to-day operation and production schedules. Also responsible for performance management, training and development of direct reports.
• Critically review and analyze current payroll, benefits and tax procedures in order to recommend and implement changes leading to best-practice operations.
• Continually learn new processes, systems, and changes in wage and tax laws.
• Audit W-4s, payroll balance sheets, YTD earnings, etc.
• Communicate actively with Operations, HR and Billing to review cross-departmental impacts and reconcile data sharing.
• Manage regular preparation of relevant management reports, including weekly, monthly, quarterly and year-end reports (gross payroll, hours worked, vacation accrual, tax deductions, benefit deductions, jury duty pay, etc.).
• Responsible for overseeing the maintenance of all payroll-related records, filing tax reports and voluntary deduction reports, balancing and controlling earnings and deduction totals, processing involuntary deductions such as levies and garnishments, preparing accounting transactions and documents.
• Prepare various accounting papers, schedules, exhibits, and summaries related to payroll.
• May calculate deductions for group health, life, and disability insurance premiums and communicate to employees and payroll staff.
• Post payroll data and prepare routine reports and/or payments to government agencies, insurance companies and others.
• Calculate and process special checks, review, edit and make corrections and adjustments as needed.
• Oversee the posting of hours worked by examination of timecards, time sheets, or electronic media. May also be responsible for calculation of overtime, incentive pay, shift differential, etc.
• Responsible for training staff in-house and at sites.
• Maintain regular and punctual attendance.
• Perform other duties as assigned.

SUPERVISORY RESPONSIBILITIES

Supervise Payroll Staff. Supervise that policies & procedures are followed within the Payroll Department.