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Payroll Manager

City of Philadelphia

Philadelphia, PA

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JOB DETAILS
SALARY
$87,516–$112,514 Per Year
SKILLS
Accounting, Administrative Management, Administrative Skills, Childcare, Compensation and Benefits, Diversity, Environmental Work, Finance, Genetics, Government, Health Insurance, Health Plan, Human Health, Information Technology & Information Systems, Mail Processing, Payroll Management, Payroll Tax, People Management, Problem Solving Skills, Testing, Time Management
LOCATION
Philadelphia, PA
POSTED
1 day ago
Salary: $87,516.00 - $112,514.00 Annually
Location : Philadelphia, PA
Job Type: Full-Time
Job Number: 2A35-20260622-35-00
Department: FIN Finance
Opening Date: 06/22/2026
Closing Date: 7/5/2026 11:59 PM Eastern
FLSA: Exempt
Bargaining Unit: N
Competition: Department Only Promotional
Residency Waiver: N/A
Certification Rule: Rule of List
1. Parts: Training & Experience Evaluation
1. Weight: 90%
2. Parts: Seniority Rating
2. Weight: 10%
3. Parts: N/A
3. Weight: N/A
Salary Range: N024

WHO WE ARE

As an employer, the City of Philadelphia values inclusion, integrity, innovation, empowerment, and hard work above all else. We offer a vibrant work environment, comprehensive health care and benefits, and the experience you need to grow and excel. If you're interested in working with a passionate team of people who care about the future of Philadelphia, start here.

What We Offer:

Impact - The work you do here matters to millions.

Growth - Philadelphia is growing, why not grow with it?

Diversity & Inclusion - Find a career in a place where everyone belongs.

Benefits - We care about your well-being.

The City of Philadelphia is a Public Service Loan Forgiveness Program qualified employer.

Learn more here:

Equal Access to Civil Service Testing

The City of Philadelphia is an Equal Opportunity employer and does not permit discrimination based on race, ethnicity, color, sex, sexual orientation, gender identity, religion, national origin, ancestry, age, disability, marital status, source of income, familial status, genetic information or domestic or sexual violence victim status. If you believe you were discriminated against, call the Philadelphia Commission on Human Relations at 215-686-4670 or send an email to faqpchr@phila.gov. For more information, go to: www.phila.gov/humanrelations

The City of Philadelphia is committed to ensuring access to Civil Service examinations by providing appropriate accommodation for candidates with documented medical or religious reasons. Candidates may request accommodation for a Civil Service examination by contacting the Office of Human Resources (OHR) at 215-686-2350 or by email at janine.labletta@phila.gov. The accommodation process is interactive and requires cooperation and communication between the applicant and OHR. Decisions will be made on a case-by-case basis using the required documentation that is submitted. Requests are to be made in a timely manner prior to the scheduled date of the Civil Service examination.

Only an on-line application will be accepted for this exam. Paper applications will not be accepted.

Computers are available in the 3-1-1 Walk-In Center located in Room 167 of City Hall (Weekdays from 9 AM to 5 PM) and at your local Philadelphia Free Library branch.

For inquiries regarding City employment, contact the Office of Human Resources Monday through Friday between 8 AM and 4 PM by telephone at 215-686-0880 or by email at hrhelpdesk@phila.gov

Information concerning employment with the City of Philadelphia may be found at:
General Definition

This is managerial level work directing through a subordinate assistant manager, the examination and verification of all payroll deductions and wages paid to employees in all departments and agencies of the City. Work includes overseeing the preparation of payments to health insurance agencies and employee unions, contact with departmental representatives to explain policies governing payrolls and to resolve complex problems regarding payroll transactions. Interacting with departmental accounting officials and information technology personnel from the City's central technology department is significant to the work. Work is performed under the supervision of the Payroll Director.
CONTACT INFORMATION

The analyst responsible for reviewing applications and additional documentation for this job opportunity is

Jamie Trull

City of Philadelphia - Office of Human Resources

1401 JFK Blvd., Room 1530

Philadelphia, PA 19102-1675

Phone:215-686-5561

Fax: 215-686-0861

Email: jamie.trull@phila.gov
For all other inquiries please contact Customer Service at215-686-0880 or email hrhelpdesk@phila.gov
Notes to Applicants and Projected Exam Information
ELIGIBLE LIST: DEPARTMENTAL-ONLY PROMOTIONAL

Only a departmental promotional eligible list for the Office of the Director of Finance will be established as a result of this examination.
Candidates who pass the exam and are placed on the civil service list will be retained on the list for a minimum of one year and a maximum of two years after the establishment of the Eligible List.
PREFERENCE FOR PHILADELPHIA RESIDENTS

Candidates who have maintained a bona fide residence in Philadelphia for at least one year prior to the date of the civil service examination shall have priority over all other persons receiving an identical test score. For Training and Experience evaluations, in which applicants will not be asked to appear to take a scheduled examination, the residency preference eligibility date is the planned eligible list date listed on this announcement.
To receive such preference, candidates must respond to the question regarding residence later in this form.

The response on this application will be used to determine eligibility for preference for residents. Documentation of residence may be required if there is any question as to whether you meet the residency preference requirements.
If an applicant does not respond to the appropriate residence question, it will be assumed that the applicant does not qualify for residence preference. Eligibility for residence preference must be determined by the date of the test administration. No requests for residence preference will be granted after the test administration.
TRAINING AND EXPERIENCE EVALUATION

Applicants will be evaluated and scored based upon their training and experience credentials. Applicants will not be asked to appear to take a scheduled examination.
Scores in the Training and Experience Evaluation will be based on documentation of education and experience provided by the candidate. To receive full credit for your education and experience, you should submit all relevant documentation including college transcripts, licenses, certifications, paid out of class documentation, etc. and provide a detailed description of your education, experience, and credentials.
An Eligible List will be established the week of August 10, 2026. Please note that this date may change.
TEST REVIEW:

In accordance with Civil Service Regulation 9.091D, candidates may review their answer sheets and other test papers to determine if they have been scored correctly or if there has been an irregularity in the administration of the examination. Candidates will have 30 days after the results have been mailed to review their test and to file a written appeal. Call 215 686-0880 if you wish to schedule a test review.
Level of Education Required

College

Minimum Acceptable Training and Experience
The following statement represents the minimum training and experience standards which will be used to admit or reject applicants for tests.
ANTICIPATED ELIGIBILITY
Candidates who meet all eligibility requirements within six (6) months of the application deadline will be admitted to this examination. Successful candidates will be placed on the eligible list but may not be hired or promoted until all requirements have been satisfied.
1. CIVIL SERVICE STATUS: Presently employed by the City of Philadelphia with permanent Civil Service status in the Office of the Director of Finance with a performance rating of Satisfactory or higher.

AND

2. EDUCATION: Completion of a bachelor's degree in accounting at an accredited college or university.

AND

3. EXPERIENCE
Option 1: Finance DepartmentOne year of experience as a Payroll Assistant Manager or three years of experience as an Assistant Payroll Supervisor directing the activities of a staff engaged in the examination and verification of payroll deductions and wages paid to employees in all departments of the City;
OR

Option 2: Other City DepartmentsFour years of experience as an Administrative Officer, supervising the provision of administrative services for a large City department (750+ employees) with a complex payroll operation, which has included responsibility for supervising payroll functions;OR

Option 3: Other Payroll ExperienceTen years of experience in payroll preparation, which has included eight years of progressively responsible supervisory payroll experience in a large government or private agency.

OR

Any equivalent combination of education and experience determined to be acceptable by the Office of Human Resources that has included the experience described above.City of Philadelphia Classes That Typically Meet the Experience Requirements:Administrative Officer (2L20)
Assistant Payroll Supervisor (1B23)
Payroll Assistant Manager (2A34)

PHYSICAL AND MEDICAL REQUIREMENTS: Ability to physically perform the duties and to work in the environmental conditions required of a position in this class.
TRANSCRIPT, LICENSES, REGISTRATIONS AND CERTIFICATION REQUIREMENTS
Candidates MUST submit a copy of their official college or university transcript(s) indicating completion of the educational requirement and all required licenses, registrations or certifications at the time of application. Transcripts MUST indicate conference of the appropriate degree. Candidates with a degree from foreign colleges or universities must submit proof of degree as certified by a professional evaluation service.

Candidates MUST submit a copy of their license, registration or certification. If you have ever submitted a paper transcript, license, registration or certification for any City of Philadelphia civil service examination, you must submit another document

Option 1 - Upload a paperless transcript, license, registration or certification - One time only! You may upload documents into your account and attach a document with this application. Once the document is uploaded to your account, it may be attached to all future applications. Attaching your document will save you time and money if you apply for an examination in the future, and you will be assured that your transcript cannot be misplaced. Your documents should be uploaded and attached to your application before it is submitted. They cannot be uploaded or added to your application electronically after your application has been submitted.

Option 2 - Submit a paper transcript, license, registration or certification - Separate document required for each application If you submit a paper copy of a transcript, license, registration or certification, the document will be used for this application only. You will have to submit documents again whenever you apply for an examination in the future. Paper documents will not be retained and will not be returned to applicants.

Mailing address for paper transcript and other required materials
Jamie M. Trull

Office of Human Resources

City of Philadelphia

Health, Human Services, and Management Team

1401 JFK Boulevard, Room 1530

Philadelphia, PA 19102
City of Philadelphia Benefits includes:
  • Medical
  • Dental
  • Prescription
  • Vision
  • Life Insurance
  • Flexible Spending Account
  • Hybrid Defined Benefit/Defined Contribution Plan
  • Voluntary Deferred Compensation Plan
  • Employee Assistant Program
  • 13 paid holidays
  • Paid sick leave
  • Vacation leave
  • Paid personal days
  • 8 weeks paid Parental Leave
  • Backup Child and Adult care
  • Wellbeing platform and programs
  • Retiree Health Benefits
  • Qualified Student Loan Forgiveness Employer
  • Tuition Discounts for City Employees

01

Are you presently employed by the City of Philadelphia with permanent Civil Service status in the Office of the Director of Finance with a Performance rating of Satisfactory or higher?
  • Yes
  • No

Required Question

About the Company

C

City of Philadelphia

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