About the Role
Seeking an experienced Payroll Manager to lead end-to-end payroll operations across our domestic and Australia workforce of over 1,500 employees. In this role, you will own the accuracy and compliance of our payroll function including equity transactions, SOX controls, and multi-state tax obligations while driving automation initiatives and serving as the company's subject matter expert on payroll accounting, tax, and regulatory requirements. You will work closely with Finance, HR, Legal, and third-party agencies to ensure timely, accurate, and compliant payroll delivery at scale.
Key Responsibilities Payroll Operations & Workday
Prepare and process end-to-end multi-state payrolls for 1,500+ employees using Workday Payroll
Process and submit employee equity transactions and related tax withholding through Workday Payroll
Partner with HRIS and IT teams to manage Workday system updates, testing, and enhancements.
Manage day-to-day payroll activities and resolve payroll-related discrepancies in a timely manner.
Serve as the primary point of escalation for Workday payroll issues and employee inquiries.
Payroll Accounting
Prepare and review payroll journal entries, reconciliations, and general ledger postings.
Collaborate with the Accounting team to ensure accurate recording of payroll expenses, accruals, and liabilities.
Support month-end and year-end close activities, including W-2 processing and payroll-related account reconciliations.
Payroll Tax & Compliance
Ensure accurate calculation, withholding, remittance, and reporting of federal, state, and local payroll taxes.
Manage W-2, W-2c, and other year-end tax filings and reconciliations.
Ensure compliance with payroll SOX controls and maintain current knowledge of applicable federal and state regulations.
Responding to inquiries from employees, HR, Accounting, government agencies, and third-party vendors utilizing knowledge of policies, procedures, and legislation
Conduct audits of data changes and requests to ensure compliance with company policy and practices.
Oversee multi-state payroll tax registrations and respond to tax agency notices and audits.
Maintain detailed payroll records and audit-ready documentation.
Ensure the integrity and accuracy of all payroll remittances and reporting.
Time, Attendance & Employee Data
Manage time and attendance workflow to ensure all timesheets, time-off requests, and payroll data is received timely and accurate, complete, and compliant with state and federal standards.
Partner with Legal and HR to ensure compliance with garnishments, levies, and other mandated deductions.
Monitor and implement regulatory changes impacting payroll operations, including FLSA and state-specific wage and hour laws.
Technology, Automation & AI
Identify opportunities to streamline and automate payroll processes, reducing manual effort and error risk.
Lead or support payroll technology projects including system integrations, upgrades, and process redesigns.
Leverage AI tools (e.g., Claude, Gemini or similar) to enhance payroll reporting, drafting, research, and workflow efficiency
Identify opportunities to apply AI-assisted automation to reduce manual effort in data validation, reconciliation, and exception handling
Qualifications Required
8+ years of experience processing end-to-end payroll and equity transactions
Hands-on expertise with Workday Payroll.
Strong knowledge of payroll accounting principles, SOX controls, and general ledger reconciliation.
In-depth understanding of federal and multi-state payroll tax compliance and wage and hour laws.
Proven year-end close experience including W-2 and W-2c processing in Workday and ADP SmartCompliance.
High proficiency in Microsoft Office 365 and G-Suite (Excel, Google Sheets)
Ability to work independently with general supervision, prioritize effectively, and meet tight deadlines.
Strong attention to detail, self-motivation, and ability to manage confidential material with discretion.
Excellent verbal and written communication skills with commitment to customer service and ownership
Compensation: We look forward to reviewing your application. We encourage everyone to apply - even if every box isnt checked for what you are looking for or what is required.
PDSINC, LLC is an Equal Opportunity Employer.
Numbers & Facts
Location
San Jose, CA
Skills
ADPunmatched
Accountingunmatched
Artificial Intelligence (AI)unmatched
Auditingunmatched
Automationunmatched
Communication Skillsunmatched
Corporate Policiesunmatched
Customer Support/Serviceunmatched
Data Qualityunmatched
Detail Orientedunmatched
Documentationunmatched
Error Handlingunmatched
Establish Prioritiesunmatched
Federal Laws and Regulationsunmatched
Financeunmatched
General Ledger Accountingunmatched
Government Accountingunmatched
HRIS/HRMSunmatched
Journal Entriesunmatched
Legalunmatched
Local Taxunmatched
Maintain Complianceunmatched
Materials Managementunmatched
Microsoft Excelunmatched
Microsoft Officeunmatched
Monitor Regulationsunmatched
Payroll Accountingunmatched
Payroll Administrationunmatched
Payroll Managementunmatched
Payroll Taxunmatched
Policy Implementationunmatched
Presentation/Verbal Skillsunmatched
Reconciliationunmatched
Record Keepingunmatched
Regulatory Requirementsunmatched
Riskunmatched
Sarbanes-Oxley Act (SOX)unmatched
State Laws and Regulationsunmatched
State Taxunmatched
System Integration (SI)unmatched
System Testunmatched
Systems Administration/Managementunmatched
Systems Maintenanceunmatched
Tax Regulationsunmatched
Technical Supportunmatched
Time Managementunmatched
Workplace Issuesunmatched
Writing Skillsunmatched
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