Accounting, Administrative Skills, Artificial Intelligence (AI), Communication Skills, Customer Support/Service, Detail Oriented, HRIS/HRMS, Identify Issues, Organizational Skills, Payroll Management, Payroll Software/Services, Printing, Reconciliation, Talent Management, Telephone Skills, Training/Teaching, Worker's Compensation
Location: Kennebunk, ME (in-office)
Schedule: Part-Time, Monday–Thursday, 9:00am–3:00pm
Pay: $20–$25/hour, depending on experience
Paper Trails is hiring a part-time Payroll Assistant to join our team in Kennebunk. We're a full-service payroll, HR, and human capital management firm - recognized as a "Best Place to Work in Maine" - serving small and mid-sized businesses across Maine and New England.
This is a great fit if you're an organized, detail-oriented person who enjoys structured office work, wants meaningful part-time hours that fit around school pickup or other commitments, and likes the idea of being part of a team that genuinely takes care of its clients (and its people).
What you'll do:
- Answer and direct incoming calls in a professional, friendly way
- Manage our daily payroll distribution (printing, packing, mailing)
- Help clients with basic payroll system questions - report requests, password resets, navigation, light troubleshooting
- Enter and maintain employee data: new hires, pay rate changes, direct deposits, W-4 updates, and more
- Assist with PTO/accrual reconciliations, workers' comp audit reports, and monthly reporting
- Support administrative projects and general office operations
What we're looking for:
- 2+ years in an administrative or office support role
- Strong attention to detail and a knack for accurate data work
- Excellent communication skills and a genuine customer-service mindset
- Comfort learning new software, including modern AI tools
- Experience with payroll or HR systems is a plus, not a requirement - we'll train the right person
- Background in accounting, business, or HR a plus
What we offer:
- $20–$25/hour DOE
- A consistent Monday–Thursday daytime schedule
- Annual bonuses and profit sharing based on company performance
- Up to 40 hours of paid time off annually plus federal holidays
- 401(k) with company contribution after 1,000 hours of service
- A friendly, in-office team in downtown Kennebunk
Paper Trails is an equal opportunity employer.