Payroll Operations Specialist

The Operations & Payroll Coordinator plays a key role in supporting daily operations through payroll administration, data management, reporting, facilities coordination, and vendor management. This position serves as a central operational resource, ensuring accurate payroll processing, maintaining operational records, supporting organizational reporting needs, and coordinating office and facility functions.

Payroll Administration

• Process biweekly payroll and ensure timely and accurate submissions.
• Review timesheets and payroll data for completeness and accuracy.
• Maintain payroll records and supporting documentation.
• Generate payroll reports and assist with payroll reconciliations.
• Coordinate with Finance regarding payroll-related data and reporting.
• Respond to employee payroll inquiries and assist in resolving discrepancies.

Operations Reporting & Data Management

• Develop and maintain operational reports, dashboards, and data trackers.
• Compile and analyze operational metrics for leadership review.
• Maintain databases and records to support organizational operations.
• Assist with audit preparation and data requests.
• Support quality improvement and performance measurement initiatives.

Facilities Coordination

• Serve as the primary point of contact for facility-related issues.
• Coordinate maintenance requests and repairs with vendors and property management.
• Monitor office and facility supplies and equipment.
• Maintain records related to facility inspections, maintenance, and service schedules.

Vendor Management

• Track vendor contracts, renewals, and insurance documentation.
• Obtain quotes and support procurement activities.
• Monitor vendor performance and service delivery.
• Maintain an organized vendor database and contract repository.

Qualifications

• Bachelor’s degree or equivalent experience.
• Minimum of 3 years of administrative, operations, payroll, or related experience.
• Strong proficiency in Microsoft Excel, Word, Outlook, and Teams.
• Experience working with payroll systems.
• Excellent organizational skills and attention to detail.