Payroll Operations Specialist

Payroll Operations Specialist

Schedule: Monday – Friday, Onsite (5 Days per Week)
Work Arrangement: 100% Onsite

Position Overview

We are seeking a detail-oriented Payroll Operations Specialist to support a high-volume payroll department. This role is responsible for the timely and accurate processing of employee payroll while ensuring compliance with company policies, government regulations, and internal controls.

The ideal candidate has experience processing multi-state payroll, working with large organizations, utilizing SAP or similar payroll systems, and analyzing payroll data in Excel. Strong analytical, organizational, and customer service skills are essential.

Key Responsibilities

• Process payroll accurately and meet all established deadlines.
• Ensure compliance with company policies, government regulations, and payroll procedures.
• Maintain the confidentiality and security of all payroll-related information.
• Review payroll audit reports and coordinate necessary corrections.
• Research and resolve employee payroll inquiries in a timely manner.
• Interpret and apply labor agreements and payroll requirements for various employee groups, including union employees.
• Maintain payroll records and utilize special processing methods to minimize payroll errors.
• Follow SOX-compliant payroll processes and internal controls.
• Assist with payroll system testing, special projects, and process improvements.
• Create and maintain payroll process documentation and standard operating procedures.
• Analyze payroll business processes and recommend improvements to increase efficiency.
• Analyze large volumes of payroll data using Microsoft Excel, including formulas and macros.

Minimum Qualifications

• High school diploma or GED equivalent.
• Minimum of 3 years of experience in one of the following:
  • High-volume, multi-state payroll processing
  • Payroll operations
  • Accounting
  • Human Resources with payroll responsibilities

Preferred Qualifications

• Experience using SAP Payroll or a similar payroll system.
• Bachelor's degree in Accounting, Finance, Business, or a related field (or equivalent experience).
• Experience working within a large corporate environment.

Required Skills

• High-volume payroll processing experience.
• Strong Microsoft Excel skills.
• Experience working with payroll systems (SAP preferred).
• Knowledge of collective bargaining agreements (CBAs) and union payroll processing.
• Strong analytical and problem-solving abilities.
• Excellent organizational and time management skills.
• Strong customer service and communication skills.
• Ability to explain complex payroll information to employees at all organizational levels.
• Proficiency with Microsoft Office, including Excel and Word.
• Ability to work effectively in a fast-paced, high-volume environment.

Top Required Skills

• Minimum 3 years of payroll processing experience
• High-volume payroll processing
• Advanced Microsoft Excel proficiency
• SAP experience preferred
• Experience working for a large organization
• Understanding of Collective Bargaining Agreements (CBA) and union payroll