Payroll Processor/Accounts Payable Specialist

Beacon College, an institution dedicated to uniquely serving students through an innovative, student-centered approach, is seeking a highly organized and service-focused Payroll Processor/Accounts Payable Specialist. This position plays a vital role in ensuring the accuracy and integrity of the College's financial operations while supporting a collaborative, mission-driven campus environment.

JOB SUMMARY:

The Payroll Processor/Accounts Payable Specialist supports the College's financial operations through accurate payroll processing and financial record maintenance. This position will also support the Senior Accounts Payable Specialist.

TITLE: Payroll Processor/Accounts Payable Specialist

DEPARTMENT: Finance

WORK TYPE: Full-Time | Staff

LOCATION: Beacon College, Leesburg, Florida

FLSA: Non-Exempt Hourly

ESSENTIAL DUTIES AND TASKS:

GENERAL

• Attend staff and administrative meetings and complete all appropriate training.
• Participate in formulating, streamlining, and implementing policies and procedures for the Accounting Department.
• Assist with special accounting projects, such as financial, Workers Comp and retirement audits.
• Perform account reconciliations as required for all areas related to your responsibility.
• All other duties as assigned.

PAYROLL

• Process bi-weekly payroll for Faculty, Staff and Student employees. Responsible for using the company's payroll systems to calculate pay, including the appropriate deductions and taxes, based on the completed timecards.
• Validate work hours in the payroll timekeeping system.
• Maintain payroll information by collating, calculating, and entering data, resolving payroll discrepancies, and answering any employee payroll queries.
• The payroll processor must comply with all relevant tax laws and policies, provide exceptional customer service, and ensure all payroll-related and timekeeping processes and procedures are followed and maintained.
• Maintain all payroll operations according to company policies and procedures.
• Prepare journal entries for standard payroll (and related) transactions.

ACCOUNTS PAYABLE

• Share responsibility to monitor, process, and respond to incoming emails received in the Accounts Payable email account.
• Handle substantial amounts of data while maintaining the accuracy and integrity of the information.
• Enter routine payables, as assigned. Generate purchase orders as needed.
• Create and maintain vendor records and manage the weekly accounts payable check mailings procedure. Process accounts payable checks as needed .
• Execute credit card reconciliation and upload. Ensure all card holders have completed proper accounting policies.
• Participate in and train employees in purchase order and purchasing card (credit card) procedures and policies.
• Complete month end invoicing tasks and update monthly closing schedule.
• Assist with fiscal month, quarter, and year end close.

REQUIRED QUALIFICATIONS:

• Education: Associate degree in Accounting or Business or equivalent experience
• Experience: 2+ years of payroll, accounting, or related experience

PREFERRED QUALIFICATIONS:

• Experience working in a higher education environment.
• Experience using Paycor system.
• Experience using Jenzabar software.

KNOWLEDGE, SKILLS AND ABILITIES:

• Strong attention to detail and accuracy in payroll processing and accounting.
• Clear verbal and written communication.
• Ability to collaborate with a team.
• Integrity and discretion when handling the company's financial and payroll data.
• Proficiency in accounting software and data analysis tools.
• Ability to multitask in a stressful environment with specific deadlines.
• Proficiency Excel and other Microsoft-based applications.
• Strong service orientation with a demonstrated ability to effectively meet the needs of and work collaboratively with a diverse population of students, staff, faculty, and public.

ENVIRONMENT:

The work environment characteristics described here are a representation of those an employee encounters while performing the essential functions of this job. Reasonable accommodation(s) may be made to enable qualified individuals with disabilities to perform the essential functions. The term "qualified individual with a disability" means an individual with a disability who, with or without reasonable accommodation(s), can perform the essential functions of this position.

While performing the duties of this job, the employee is regularly required to communicate professionally either in person, over the telephone, through email and other electronic means, and handle various types of media and equipment, and visually or otherwise identify, observe, and assess.

NOTICE:

The intent of this job description is to provide a representation of the types of duties and responsibilities that will be required of positions given this title and shall not be construed as a declaration of the total specific duties and responsibilities of any particular position. Employees may be directed to perform job-related tasks other than those specifically presented in this description. Beacon College is an Equal Opportunity Employer and embraces diversity as a critical step in ensuring employee, student, and graduate success.