Payroll Records Clerk

Department: Sheriff - Detention

Position Control Number: 0418-183

FLSA Status: Non-Exempt; position is eligible for overtime

Safety Sensitive Designation: This position is not designated as safety-sensitive.

Random Drug/Alcohol Test: No

Opening Date: September 4, 2026

Closing Date: September 10, 2026 at 11:59 PM

This job description should not be interpreted as all-inclusive. It is intended to identify the essential functions and minimum qualifications of this job. The incumbent(s) may be required to perform job-related responsibilities and tasks other than those stated in this job description. Nothing in this job description restricts management's right to assign or reassign job-related responsibilities and tasks to this job at any time. Certain functions are understood to be essential; these include, but are not limited to, attendance, getting along with others, working a full shift, and dealing with and working under stress. Any essential function of this class will be evaluated as necessary should an incumbent/applicant be unable to perform the function or requirement due to a disability as defined by the Americans with Disabilities Act (ADA). Reasonable accommodation for the specific disability will be made for the incumbent/applicant only to the extent medically and reasonably feasible.

An Equal Opportunity Employer

JOB SUMMARY: Responsible for the preparation and processing of payroll and timekeeping for Detention employees and preparation of related reports.

ESSENTIAL JOB FUNCTIONS:

• Enters the time and attendance reports into the computer for each employee based on information submitted by supervisors.
• Verifies the availability of leave time for staff prior to reporting usage on payroll report.
• Prepares payroll sheets and leave time reports for the payroll office.
• Enters holidays used by employees into computer records and holidays used on holiday reports for Payroll.
• Calculates over-time earned by employees; enters these hours into the computer and on payroll reports.
• Prepares monthly payroll recap reflecting hours worked and leave time used for verification by employees and supervisors.
• Distributes payroll checks to staff; ensures receipt is verified.
• Calculates lump payout of accumulated leave time for terminating employees.
• Maintains payroll hours worked for grants; prepares a report reflecting amount used and amount remaining.

SECONDARY DUTIES AND RESPONSIBILITIES:

• Inputs any salary changes or termination of employees into the system.
• Performs other related duties as required.

PERSONNEL SUPERVISED: None

WORKING CONDITIONS: Work is performed in a smoking-restricted office environment.

MINIMUM QUALIFICATIONS:

REQUIRED SKILLS, KNOWLEDGE, AND ABILITIES:

• Good knowledge of standard payroll principles and practices.
• Good knowledge of Pulaski County policies and procedures concerning payroll and leave time calculation and record keeping.
• Ability to perform complex mathematical computations quickly and accurately.
• Ability to prepare complex numerical reports.
• Ability to establish and maintain detailed record-keeping systems.
• Ability to attend work regularly and reliably.
• Skill in the operation of and data entry into a computer system.
• Skill in the operation of a calculator.

PHYSICAL REQUIREMENTS:

• Visual acuity is necessary for use of the computer screen.
• Digital dexterity is needed for keyboard operation.
• Ability to communicate orally in person and by telephone.

EDUCATION AND EXPERIENCE:

Completion of high school including business, math, or related coursework; some experience with maintenance of payroll, time, or related records; or any equivalent combination of experience and training which provides the required skills, knowledge, or abilities.

Employment is contingent upon the successful completion of a criminal background check, child maltreatment check, and adult maltreatment check.

Regular and reliable attendance is an essential function of this position.

ACCESSIBILITY NOTICE: If you need a reasonable accommodation for any part of the employment process due to a physical or mental disability, please send an email to humanresources@pulaskicounty.net or call (501) 340-6110.