ADP, Accounting, Administrative Skills, Background Investigation, Billing, Communication Skills, Compensation and Benefits, Continuous Improvement, Cost Reporting, Data Management, Data Mapping, Dental Insurance, Detail Oriented, Document Management, Employee Retention, Establish Priorities, File Maintenance, Finance, Financial Reporting, Financial Support, General Ledger Accounting, Human Resources, Interpersonal Skills, Journal Entries, Leadership, Microsoft Office, Microsoft Windows Operating System, Multitasking, Onboarding, Organizational Skills, Payroll Accounting, Payroll Administration, Payroll Management, Payroll Software/Services, Payroll Tax, Project/Program Management, Reconciliation, Records Management, Regulatory Compliance, Systems Administration/Management, Team Player, Time Management, Vision Plan
About NG Windows
Since 2005, NG Windows has built a strong reputation by creating an inspiring and welcoming culture centered on faith, shared values, and a commitment to excellence.
Our mission is to honor God in all our business endeavors by fostering a supportive, cohesive environment and protecting our unique culture. We are a forward-thinking organization that relies on exceptional people to help achieve our goals while staying true to our core beliefs.
This commitment is reflected in the way our team works together every day and has helped create exceptional employee loyalty and low turnover. Simply put, people enjoy working here.
About the Opportunity
We are seeking a highly organized, meticulous, and adaptable Payroll Coordinator to join our team. This is a payroll-focused position responsible for end-to-end payroll processing, payroll-related accounting and reconciliations, commission tracking, and HR administrative support.
The ideal candidate possesses strong hands-on experience with ADP and a proven track record in payroll administration. Because you will be handling sensitive employee data and strict financial deadlines, extreme precision and the ability to successfully multi-task in a fast-paced environment are absolute musts. An accounting background is highly preferred to help streamline our reconciliation and reporting processes.
What's In It For You
Compensation
- $24-$29 per hour, depending on experience
- Performance-based bonus opportunities
- Overtime eligible (Non-Exempt position)
Benefits
- Health, Dental, and Vision insurance (eligible after 30 days)
- Health Savings Account (HSA) option available (after 30 days)
- 401(k) with up to 4% company match (eligible after 30 days)
- Paid Time Off (40 hours during the first year, accrued thereafter)
- 4 Sick Days annually
- 9 Paid Holidays
Growth & Culture
- Opportunity for professional growth and increased earning potential
- Supportive leadership team that values trust, accountability, and teamwork
- Collaborative environment with strong employee retention and loyalty
- Faith-based company culture built on integrity, excellence, and continuous improvement
What You'll Do
This role combines payroll administration, HR support, and basic accounting responsibilities.
Payroll & ADP Administration
- Process End-to-End Payroll: Accurately calculate, execute, and manage bi-weekly/monthly payroll for all employees utilizing ADP.
- Data Management: Maintain, update, and audit payroll data within ADP, including tax withholding, direct deposits, deductions, garnishments, and benefits tracking.
- Time & Attendance: Review and reconcile timesheets, resolving any discrepancies with department managers before payroll processing.
- Reporting: Generate standard and ad-hoc payroll, tax, and labor cost reports from ADP for management and compliance purposes.
Accounting & Financial Support
- General Ledger (GL) Mapping: Assist with mapping payroll data to the general ledger and preparing payroll journal entries.
- Reconciliation: Reconcile payroll invoices, bank statements, and benefit bills against payroll registers to ensure accurate financial reporting.
- Commissions: Calculate, validate, and process employee commission payments in accordance with company compensation plans.
HR Admin Support
- Payroll Onboarding/Offboarding: Assist with administrative tasks related to hiring and termination, including setting up new hires in the payroll system and managing documentation.
- Inquiry Resolution: Act as a reliable point of contact for employee questions regarding paystubs, tax forms (W-2s), and PTO balances.
- File Maintenance: Maintain employee payroll and personnel files ensuring strict confidentiality and compliance with labor laws.
- Task Prioritization: Effectively juggle routine HR administrative tasks alongside time-sensitive payroll cycles without sacrificing accuracy.
Experience & General Requirements
- Minimum of 2 years of dedicated payroll processing experience
- ADP experience is required (e.g., ADP Workforce Now)
- Strong attention to detail and commitment to accuracy
- Understanding of basic accounting principles, journal entries, and reconciliations
- Proficiency with Microsoft Office and Google Workspace
- Ability to manage multiple projects and deadlines while adapting quickly to changing priorities
- Strong communication and interpersonal skills
- Proven ability to maintain strict confidentiality regarding employee and payroll information
- Dependable, flexible, and punctual work ethic
- Ability to pass a background check
Preferred Qualifications
- Associate's or bachelor's degree in Accounting, Finance, Business, Human Resources, or a related field
- Previous experience supporting both payroll and HR functions
- Experience with job costing and payroll reporting
If this sounds like a company and position where you can thrive, we'd love to hear from you.
Thank you for considering the Payroll Coordinator position at NG Windows, an equal opportunity employer.