Payroll Specialist

Posting Details

Position Information

Job Title Payroll Specialist Summary

Working under the supervision of the Manager of eProcurement and Biweekly Payrolls, the Payroll Specialist performs all bi-weekly payrolls per the established guidelines, policies and procedures. This position also provides support to the business office by managing monthly accounting tasks such as reconciliations and analysis.

Duties and Responsibilities

• Process three bi-weekly payrolls.
• Provide assistance to employees using Banner Web Time entry and Department Time Entry.
• Prepare benefit deduction schedules and accrual adjustments for 10-month employees.
• Coordinate Faculty Load and Compensation process.
• Maintain payroll calendars in Banner.
• Reconcile leave reports for monthly payroll processing.
• Reconcile vacation balances for all payroll groups.
• Coordinate with 3rd-party tax preparer and Controller to ensure accuracy of tax payments.
• Send Bi-weekly and Monthly payroll information to Equifax.
• Coordinate with the Controller re: Payroll Monthly closing process.
• Coordinate Graduate Tuition imputed income.
• Post and process journal entries where needed.
• Perform accounting tasks when requested by different areas of the business office.
• Participate in administrative staff meetings and attend other meetings and seminars as required.
• Code weekly and biweekly medical bills and submit to A/P for payment.
• Manage taxability and administration for foreign individuals via Sprintax.
• Process 1042-S forms at year-end.
• Other duties as assigned.

Required Qualifications

• Associate's Degree in Accounting.
• At least 2 years of accounting and payroll experience.
• Exceptionally detail-oriented with the ability to multi-task.
• Customer-focused attitude, with a high level of professionalism and discretion.
• Intermediate skills with MS Office suite, and familiarity with its Google equivalents.
• Strong written and verbal communication skills and the ability to work effectively with a wide range of constituencies in a diverse community.
• Interest in understanding and supporting John Carroll's mission to inspire individuals to excel in learning, leadership, and service in the region and in the world.
• Interest in utilizing AI (Gemini) to improve business processes.

Preferred Qualifications

• BS/BA in accounting or finance.
• Experience with processing Payroll in Banner.
• Experience with leveraging AI (Gemini) to improve business processes.
• General understanding of John Carroll University, Jesuit colleges and universities and Higher Education to support enrollment, alumni relations, fundraising, and/or internal communications.

Normal Work Location, Hours and Conditions

Generally 37.5 hours per week as assigned. This position may require work be performed outside of normal business hours to support department and University operations.

Physical Requirements

Primary functions require sufficient physical ability and mobility to work in an office setting; to stand or sit for prolonged periods of time; to occasionally stoop, bend, kneel, crouch, reach, and twist; to lift, carry, push, and/or pull light to moderate amounts of weight; to operate office equipment requiring repetitive hand movement and fine coordination including use of a computer keyboard; to travel to other office locations and to verbally communicate to exchange information.

Hours Full Time FLSA Non-Exempt (Hourly) Compensation & Benefits

Starting salary will be $ 18.00 - $22.00 per hour. This position includes our Part-time Total Rewards program which includes access to many discounts and perks, including free membership to our University recreation center, free parking, access to our employee assistance program, and required participation in our 403(b) retirement plan.

About John Carroll University

John Carroll University is a private, coeducational, Jesuit Catholic university, founded in 1886, dedicated to developing people with the knowledge and character to lead and to serve. The University is located in University Heights, Ohio, an attractive residential suburb 10 miles east of downtown Cleveland. Academically, the University consists of the College of Arts and Sciences, the College of Health and the Boler College of Business, which include graduate programs. The University offers more than 70 Academic Programs in the arts, social sciences, natural sciences, and business at the undergraduate level, and in select areas at the master's level.

The University enrolls approximately 2,500 undergraduate students and 500 graduate students and has a student-to-faculty ratio of 13:1. John Carroll University is one of 27 Jesuit universities in the United States and has been listed in U.S. News & World Report magazine's top 10 rankings of Midwest regional universities for more than 30 consecutive years.

Posting Detail Information

Posting Number AS978P Open Date Close Date Open Until Filled Yes Special Instructions Summary EEO Statement

We are an Equal Opportunity Employer. We welcome and value all individuals and encourage applications from people of all backgrounds, experiences, and perspectives.

Supplemental Questions

Required fields are indicated with an asterisk (*).

• • Where did you first hear about the job opening?

• AJCU

• Alumni Referral

• Diversity Jobs

• Employee Referral

• Facebook

• Google Jobs

• Higher Ed Jobs

• I'm a Current JCU Employee

• Indeed

• Inside Higher Ed

• JCU Website

• LinkedIn

• Ohio Means Jobs

• Other

• NCAA

• The Chronicle of Higher Education

• Twitter/X

• If other, please specify

(Open Ended Question)

(Optional) Documents Needed To Apply

Required Documents

• Resume
• Cover Letter

Optional Documents