Payroll Specialist

JB Poindexter & Co JBPCO is a privately held diversified manufacturing company forecasting 3B in annual revenue and 10,000 team members in 2026. JBPCO prides itself on providing best-in-class commercial automotive and industrial vehicles. The nine operating subsidiaries covering approximately 70 locations are engaged in the production of commercial truck bodies, step-vans, utility trucks, ambulances, funeral coaches, limousines, electric and alternative fuel vehicles, pickup truck bed enclosures, and expandable foam plastic packaging.

For more information about our industry-leading brands and products, visit JBPoindexter.com or connect on LinkedIn.

Reporting to the Manager of Payroll, the Payroll Specialist will play an integral role on the payroll team, working through complex issues, transactions, and projects independently as well as collaboratively with cross-functional team members. This position is hands-on and requires attention to detail, timeliness, and customer service. Location is flexible to Houston, TX, downtown Morgantown, Reading, PA, area, Elkhart, IN, or Sturgis, MI.

Essential Duties and Responsibilities

Manage the US and Canada processing of bi-weekly payrolls, exempt and non-exempt employees in a multi-state environment using Ceridian Dayforce application.

• Ensures that accuracy and integrity of all data entered into the system.
• Process employee data changes, new hires, rehires, terminations, last pay position changes, and compensation changes.
• Cross-check changes from other payroll team members for accuracy.
• Audit Canada and US payroll employee data against HR system for accuracy and make necessary changes.
• Process journal entries, reconcile, and load to GL system.
• Assist in managing and maintaining payroll email inbox, handling employee payroll inquiries.
• Ability to independently research, problem-solve, and offer detailed responses.
• Apply payroll state accounts for all acquisitions.
• Apply for local taxes.
• Process Canada WC monthly, quarterly, and annual payments, year-end reconciliations.
• Process union payments monthly.
• Complete verification of employment that require wage information.
• Interpret and ensure compliance with all federal, state, province, and local payroll regulations.
• Assist with garnishment processing from interrogatories through payment distribution.
• Assist in annual audits.
• Assist with AD-HOC reporting, annual audits, periodic Finance projects.
• Work closely with the payroll manager on system evaluations and upgrades.

Qualifications and Skills

Accounting degree or equivalent experience.

• Minimum 3 years payroll experience using Ceridian strongly preferred.
• Multi-state US payroll experience required.
• Experience in a mid to high volume payroll department.
• Proficient in Excel and Word.
• Knowledge of commonly used concepts, laws, practices, and procedures within the payroll field, including federal and state labor and tax laws.
• Canadian payroll experience strongly preferred.
• Confidentiality and tact in dealing with sensitive employee information.
• Ability to exercise sound judgment, handle multiple priorities, and meet critical payroll deadlines.
• Highly organized, detail-oriented, and analytical.
• Excellent communication and interpersonal skills.
• Must be able to work in a fast-paced, evolving environment.
• Apply attention to detail and accuracy when processing payroll data, reviewing reports, and identifying discrepancies.
• Understand, interpret, and apply payroll-related policies, procedures, and applicable federal, state, and local regulations.
• Exceptional problem-solving skills and ability to navigate complex challenges.
• Maintain concentration while working with confidential and sensitive information.

Physical Requirements

Remain in a stationary position for extended periods while working at a computer workstation.

• Operate a computer and standard office equipment, including keyboard, mouse, and telephone.
• Perform repetitive hand and finger movements associated with data entry and document review.

Equal Employment Opportunities

J.B. Poindexter & Co. Inc. provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity, or expression, or any other characteristic protected by federal, state, or local laws.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.