Payroll Specialist I, Finance

Position Title: Payroll Specialist I

Division: Business & Financial Services

Reports To: Coordinator of Accounting Services

Salary Schedule: FS-PS1

Work Days: 244 Days

FLSA Status: Non-Exempt

Essential Duties:

• Key withholding tax and direct deposit information to support payroll processing.
• Calculate deductions, to include garnishments, court orders, and tax levies.
• Calculate overtime rates for specific department employees and assist in the process of entering data for hourly and overtime pay.
• Work closely with schools and departments to ensure accurate and timely reporting of timesheets.
• Monitor vacation and absence reports and record necessary activity in the payroll records.
• Examine and check documents for conformity with district policies and federal and state laws and regulations.
• Maintain accurate and up-to-date payroll records.
• Perform computer data entries to record, update, and retrieve department information and to prepare spreadsheets, reports, and correspondence.
• Receive, review, prepare, and/or submit a variety of documents such as change forms, timesheets, absence reports, retirement forms, insurance bills, expenditure request forms, Social Security forms, direct deposit forms, tax forms, W-4s, checks, check registers, deduction registers, payroll registers, voids and manuals, memos, correspondence, etc.
• Perform general clerical work as necessary, including answering the telephone, creating reports and correspondence, copying and filing documents, ordering supplies, etc.
• Provide exceptional customer service on a daily basis and maintain professional practices.
• Perform other duties and responsibilities as assigned.

Required Qualifications:

• Minimum of a High School Diploma or state-approved high school equivalency (HSE); vocational/technical diploma in Accounting, Bookkeeping, or specialized application preferred.
• One to two (1-2) years of Payroll or Human Resources experience, or an equivalent combination of education, training and experience that provides the required knowledge, skills and abilities required.
• Ability to apply basic bookkeeping principles in the maintenance of payroll under minimal supervision.
• Ability to work well with students, parents, staff, and the community.
• Exceptional integrity, commitment to confidentiality, excellent character, and strong professional reputation.
• Ability to abide by the Georgia Professional Standards Code of Ethics for Educators.
• Must be regularly, predictably, and reliably at work.
• Ability to be present at the physical worksite.
• Must perform tasks involving prolonged periods of standing, walking, and sitting.
• Must perform routine physical activities such as bending and lifting/pushing/pulling up to 50 pounds.
• Must be able to properly and consistently supervise students, particularly during emergency situations.
• Vision, hearing, written, and verbal communications are essential factors in performing required tasks.