Payroll Specialist II

Payroll Specialist II

Salary

See Position Description

Location

ESD 112 - Vancouver Campus

Job Type

Full-Time; Internal Only

Job Number

202603056

Department

BUSINESS & FINANCIAL MANAGEMENT

Program

PAYROLL

Opening Date

10/08/2026

Closing Date

10/15/2026 5:00 PM Pacific

• Description
• Benefits
• Questions

Thank you for your interest in our employment opportunities. We invite you to apply to be a part of our dynamic team providing quality educational services throughout Southwest Washington, and other areas of the state. For more information review the NEOGOV Application Guide and Frequently Asked Questions.

General Responsibilities

Under the general supervision of the Payroll Manager, the Payroll Specialist II is responsible for providing payroll services for ESD112, its programs, and contracted school districts.

Salary:

The full salary range for this position is $70,200.00 - $85,404.80. Offers are made at the entry level of the range.

Assignment:

This position will be Full-Time, Year Round.

Regular attendance required: employees are required to maintain regular attendance to carry out the duties and responsibilities of the position.

A complete application will include:

• Work history going back 10 years
• At least three professional references contact information
• A Cover Letter expressing interest in the position
• A Resume that reflects work experience listed on application

This position will close on Thursday, October 15, 2026 at 5:00 pm.

Essential Functions/Other Functions

Essential Functions:

• Calculate, prepare and generate monthly and bi-monthly payrolls utilizing Skyward software as provided by Washington School Information Processing Cooperative (WSIPC). Process direct deposit of payroll (ACH) and physical warrants. Prepare and process sick leave buyback, VEBA cash outs, vacation cash-outs, or other special payment requests, as needed. Appropriately reconcile W-2 and ACA data. Prepare and process annual W-2s.
• Review and manage reconciliations of time reports & leave, primarily in electronic spreadsheet system, but including paper timesheets, as appropriate. Ensure interface between timekeeping system(s) and payroll system is consistent and accurate.
• Manage and reconcile assigned vendor/tax payable duties, including, but not limited to: state & federal taxes, vendor payables for annuities, DRS (retirement), unemployment, workers compensation, health benefits, and maintenance and/or reporting from the electronic time sheet reporting system(s). If required, prepare and reconcile monthly deposits/reports, including quarterly reports for unemployment, workers compensation, and federal and state taxes.
• Create, prepare and generate payroll reports using Skyward software and Excel spreadsheets, as required.
• Maintain and update W-4s, payroll procedures and payroll forms. Ensure employee salaries, benefits, and assignments, including system calendars, agree to HR salary/benefit worksheets. Maintain record keeping and filing procedures in compliance with state and agency guidelines.
• Implement system improvements as identified and released by WSIPC and changes required by regulation and/or policy changes.
• As assigned, perform duties 1-6 above to provide payroll processing services to Districts contracting for payroll processing services, as applicable to the contractual agreement. Acquire & apply knowledge to manage unique processing requirements for assigned Districts (i.e., unions, health benefits, CBAs, etc.). Maintain positive working relationship with District business office staff and manage the delivery of services to be provided. Resolve issues that arise from payroll processing.
• Respond to written, telephone, and walk-in inquiries on a timely basis.
• Attend payroll trainings and assist in providing payroll-related training.
• Maintain regular attendance to carry out the duties and responsibilities of the position.

Other Functions:

• Maintain confidentiality.
• Other duties as assigned.

Minimum/Preferred Qualifications & Skills

Minimum Qualifications:

• High School Diploma or GED.
• Experience on computerized payroll system for a medium to large payroll (>350).
• Skilled in use of Microsoft Excel for analysis and reporting.

Preferred Qualifications and Skills:

• Associates degree in Accounting or Business Management.
• Experience processing payroll for a Washington government agency (DRS experience).
• Experience working in a school district or ESD and ability to utilize Skyward software.

Working Conditions/Employment Requirements

Working Conditions/Physical Requirements:

• Required to work in office environment often under frequent interruptions.
• Able to operate/utilize computer, keyboard and 10-key calculator, phone system, copiers, printers and other office equipment to accomplish required tasks.
• Able to perform stationary routine and repetitive functions for extended periods.
• Regular attendance during scheduled work hours.

Employment Requirements - ESD job offer is contingent upon satisfying the following:

• Successful completion of a criminal history fingerprint check through the Washington State Patrol.

Notice of Non-Discrimination

ESD 112 does not discriminate in any programs or activities on the basis of race, ethnicity, religion, creed, color, sex, national origin, marital status, sexual orientation, gender expression or identity, age, honorably discharged veteran or military status, the presence of any sensory, mental, or physical disability, neurodivergence, homelessness, immigration or citizenship status, or the use of a trained guide dog or service animal by a disabled person.

The following individuals have been designated to handle questions and complaints of alleged discrimination:

• Civil Rights compliance Officer: Melissa Kreuder, 360-952-3328, melissa.kreuder@esd112.org
• Title IX Compliance Officer: Jeffrey Niess, 360-952-3529, jeffrey.niess@esd112.org
• ADA/504 Compliance Officer: Jeffrey Niess, 360-952-3529, jeffrey.niess@esd112.org

The above information will be provided in the appropriate language for persons with limited English language skills by contacting the ESD at 360-750-7500.

We provide a professional yet family-friendly work environment. To that end, our benefits are designed to meet the individual needs of our employees and their families. Full-Time or Part-Time positions working at least 17.5 hours per week are eligible for our standard package of benefits; retirement, medical, dental, and vision insurance offered at affordable premiums, we also offer a 25% discount on child care at ECE Child Care centers, tuition reimbursement, credit union membership, an employee assistance program, and much more!

Part-time positions working less than 17.5 hours per week or Temporary positions are not eligible for health benefits or paid leave. Eligibility for retirement is based on length of assignment.

For details please visit: https://www.esd112.org/hr/benefits/ for a summary of the Benefits of Employment.

01

DO you have a High School Diploma or GED?

• Yes
• No

02

Do you have experience on computerized payroll systems for a medium to large payroll (>350)?

• Yes
• No

03

Are you skilled in use of Microsoft Excel for analysis and reporting?

• Yes
• No

04

Are you eligible for lawful employment in the U.S.? Proof of citizenship or legal right to work and identity will be required after hire.

• Yes
• No

05

APPLICANT DECLARATION: Selecting YES authorizes the employer to conduct a background investigation and authorizes the release of information in connection with this application for employment. This investigation may include such information as criminal or civil convictions, driving records, previous employers and educational institutions, electronic/phone personal or professional references, and other appropriate sources.

Selecting YES indicates you waive your right of access to such information, and without limitation, hereby release the employer and the reference sources from any liability in connection with its release or use. This release includes the sources cited above and specific examples as follows: The Washington State Patrol (WSP), information from the Federal Bureau of Investigation (FBI) of either data on all criminal convictions or certification that no data on criminal convictions is maintained, information from OSPI, the Washington or other State Departments of Social and Health Services and any locality to which they may refer for release of information pertaining to any findings of child abuse or neglect investigations involving you.

Selecting YES certifies under the penalty of perjury under the laws of the State of Washington that you have made true, correct and complete answers and statements on this application in the knowledge that they may be relied upon in considering your application. If the information provided or answer(s) to any questions on the application change prior to your being hired, you understand that you must immediately notify the employer. You understand that any omission, falsely answered statement made by you on this application, or any supplement to it will be sufficient grounds for failure to employ you or for your discharge should you become employed.

Selecting YES indicates that you understand that you may be subject to Washington State Patrol (WSP) and FBI fingerprint background checks.

• Yes
• No

06

Please confirm the following: "I am submitting a complete employment application that includes any and all employment in the last 10 years listed in the Work Experience section of this application. I acknowledge that the work experience listed on my resume does not replace the requirement to complete the Work Experience section in its entirety." (Incomplete applications will delay applicant consideration for the position).

• I confirm I have submitted a complete application.

Required Question

Employer Educational Service District 112

Address 2500 NE 65th Ave

Vancouver, Washington, 98661

Phone 360-750-7503

Website https://www.esd112.org