Payroll Specialist

McGraw Kokosing

McGraw Kokosing is a leading industrial maintenance contractor based in Middletown, OH. With extensive capabilities that include off-site manufacturing and assembly, pipe fabrication and installation, electrical and instrumentation, structural steel erection, rigging, andequipment setting, we are committed to delivering best-in-class solutions to our clients. Serving a diverse range of industries including steel, power, oil and gas, and food and beverage, McGraw Kokosing provides comprehensive services such as planned plant outages, emergency maintenance, and capital improvement projects for both new and existing facilities. Since partnering with Kokosing Industrial in 1992, we have consistently prioritized safety and quality, striving to lead the industry in delivering exceptional results for our customers. Additionally, our preconstruction services include risk assessments, budget validation, 3D modeling, and more, ensuring that we meet and exceed our clients' expectations every step of the way.

Job Description

McGraw Kokosing is seeking a detail-oriented team player who thrives in a fast-paced environment to process aspects of payroll including time sheet accumulation and entry, check processing, completion of tax returns and deposits, certified payroll processing monthly reporting.

Duties and Responsibilities

• Gather time sheets for all field and office personnel and review for completeness and accuracy.
• Enter time sheets into accounting system and review edit reports to ensure all time is collected and entered.
• Process equipment utilization programs after each payroll.
• Print and distribute payroll checks and direct deposit notices. Transmit direct deposit information via modem to bank (including pre-note data).
• Generate weekly payroll registers and other recurring reports to ensure completeness of files.
• Coordinate Prevailing Wage compliance with subcontractor, use LCP Tracker or other software to track and communicate PW issues to project teams and subcontractors.
• Prepare weekly/bi-weekly/monthly/quarterly payroll tax returns for review by Accounting Supervisor.
• Process court requested withholdings (child support, garnishments, etc.).
• Reconcile employee receivables and other tax accounts monthly/quarterly.
• Coordinate with HR and process all Personnel Action Forms for changes in pay, changes in withholdings and termination of employment.

Education and Experience

• High school diploma or equivalent experience required, bachelor's degree in a related field preferred.
• Accounting/Business degree or advanced payroll training.
• Two years of experience with payroll and human resource processing.
• Construction industry experience preferred.
• Strong attention to detail.
• Ability to effectively multi-task.
• Excellent interpersonal communication skills, both verbal and written.
• Adaptable to changing demands from multiple people.
• Detail and deadline oriented.
• Self-motivated and flexible to complete assignments in a timely manner.
• Strong Microsoft Word and Excel knowledge.

McGraw Kokosing offers a competitive compensation and benefits package including medical, dental, vision, company paid life, and disability insurance. We also provide competitive incentives to eligible team members, like paid time off and 401K plus match to reward our team members for staying committed to our customers and keeping safety a priority.

McGraw Kokosing is an equal employment opportunity employer. The company does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other protected class.