Payroll Specialist

Responsibilities

Reporting to the Manager of Payroll, the Payroll Specialist will play an integral role on the payroll team, working through complex issues, transactions, and projects independently as well as collaboratively with cross-functional team members. This position is hands-on and requires attention to detail, timeliness, and customer service.

Manage the US and Canada processing of bi-weekly payrolls, exempt and non-exempt employees in a multi-state environment using Ceridian Dayforce application. Ensure that accuracy and integrity of all data entered into the system. Process employee data changes, new hires, rehires, terminations, last pay position changes, and compensation changes, and cross-check changes from other payroll team members for accuracy.

Audit Canada/US payroll employee data against HR system for accuracy and make necessary changes. Process journal entries, reconcile, and load to GL system. Assist in managing and maintaining payroll email inbox, handling employee payroll inquiries. Ability to independently research, problem-solve, and offer detailed responses.

Apply payroll state accounts for all acquisitions, apply for local taxes, process Canada WC monthly, quarterly, and annual payments, year-end reconciliations, process union payments monthly, complete verification of employment that require wage information, interpret and ensure compliance with all federal, state, province, and local payroll regulations.

Assist with garnishment processing from interrogatories through payment distribution, assist in annual audits, assist with AD-HOC reporting, annual audits, periodic Finance projects, work closely with the payroll manager on system evaluations and upgrades. Other duties as assigned to support the general purpose of the positions function.

Qualifications

Accounting degree or equivalent experience. Minimum 3 years payroll experience using Ceridian strongly preferred. Multi-state US payroll experience required. Experience in a mid to high volume payroll department. Proficient in Excel and Word. Knowledge of commonly used concepts, laws, practices, and procedures within the payroll field, including federal and state labor and tax laws.

Canadian payroll experience strongly preferred. Confidentiality and tact in dealing with sensitive employee information. Ability to exercise sound judgment, handle multiple priorities, and meet critical payroll deadlines. Highly organized, detail-oriented, and analytical. Must be able to work in a fast-paced, evolving environment.