A growing organization is seeking an experienced Payroll Specialist to support payroll operations for a large, multi-state employee population. This role will work closely with payroll leadership and external payroll partners to ensure accurate, compliant, and timely biweekly payroll processing. The ideal candidate is highly detail-oriented, comfortable handling confidential employee information, and able to independently troubleshoot payroll issues in a fast-moving environment.
RESPONSIBILITIES
Support end-to-end biweekly payroll activities for employees across 30+ states, including earnings, deductions, adjustments, and payroll controls.
Process employee changes such as tax updates, garnishments, timekeeping corrections, and other payroll-related transactions through the organization's payroll systems.
Review time and attendance information, follow up on outstanding approvals, and assist employees with time-off and payroll questions.
Coordinate off-cycle payroll activity involving bonuses, one-time payments, and other compensation adjustments.
Act as a primary resource for employees regarding payroll, taxation, deductions, and compensation-related questions while maintaining strict confidentiality.
Partner with payroll leadership and external payroll vendors to investigate discrepancies, resolve complex issues, and keep processing activities on schedule.
Monitor compliance with federal, state, and local payroll requirements and assist with periodic tax filings and reporting.
Support quarterly and year-end payroll activities, reconciliations, audits, and requests for supporting documentation.
Prepare recurring and ad-hoc payroll reports, analyze payroll data, and communicate findings to appropriate stakeholders.
Assist with administration and tracking of equity-related compensation programs, including employee stock purchase programs and stock-based awards.
Identify opportunities to streamline payroll processes, improve controls, and increase operational efficiency.
Provide additional support across HR/payroll initiatives and projects as business needs evolve.
QUALIFICATIONS
Bachelor's degree required.
5+ years of dedicated payroll experience, including hands-on responsibility for multi-state payroll.
Demonstrated experience working with an established payroll processing system;Workday Payroll experience strongly preferred.
Familiarity with payroll vendor platforms and integrations;experience with ADP Smart Compliance is a plus.
Strong understanding of federal, state, and local payroll regulations and compliance requirements.
Knowledge of ESPPs, RSUs, and other equity-based compensation programs strongly preferred.
Highly detail-oriented with exceptional accuracy and the ability to consistently meet firm payroll deadlines.
Strong analytical and problem-solving skills with the ability to investigate issues independently and recommend appropriate solutions.
Excellent communication and interpersonal skills, with the ability to work effectively with employees and stakeholders at all organizational levels.
Strong customer-service mindset when handling employee payroll questions and sensitive compensation matters.
Ability to remain effective under pressure and adapt to changing priorities in a fast-paced environment.
Proficiency with Microsoft Office and the ability to learn additional HR and payroll applications as needed.
Numbers & Facts
Location
New York, NY
Salary
$85,000–$90,000 Per Year
Skills
ADPunmatched
Analysis Skillsunmatched
Communication Skillsunmatched
Compensation and Benefitsunmatched
Computer Networksunmatched
Customer Support/Serviceunmatched
Data Analysisunmatched
Detail Orientedunmatched
Documentationunmatched
Human Resources Softwareunmatched
Identify Issuesunmatched
Interpersonal Skillsunmatched
Leadershipunmatched
Maintain Complianceunmatched
Microsoft Officeunmatched
Operational Strategyunmatched
Operational Supportunmatched
Payroll Administrationunmatched
Payroll Software/Servicesunmatched
Payroll Taxunmatched
Problem Solving Skillsunmatched
Process Developmentunmatched
Process Improvementunmatched
Reconciliationunmatched
Regulatory Complianceunmatched
Tax Reportingunmatched
Time Managementunmatched
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