Payroll Specialist

Provide accounting, administrative, and customer service support for the payroll processes. General knowledge of the payroll cycle, garnishments, payroll tax, and manual check calculations.

Responsibilities

Payroll Support

• Input employee data into payroll system
• Prepare bi-weekly and monthly payroll checks
• Reconcile payroll checks to employee registers and resolve discrepancies
• Verify, process and update direct deposit applications
• Monitor employee timesheets and work with employees and supervisors to resolve issues
• Coordinate with HR to process general payroll information changes (hires/terminations/assignment changes)
• Process direct deposits, stop payments, garnishments, and vacation/sick benefits
• Process off cycle manual checks
• Prepare reports/data for journal entries, federal and state tax payroll deposits, garnishments, and other payroll remittances
  

Customer Service Support

• Answer payroll policy and procedure questions
• Research payroll requests
• Resolve payroll discrepancies
• Assist HR to research, resolve and answer payroll questions, requests and discrepancies according to FLSA, CA state wage and labor code, DHS, IRS, and Chapman University policies and procedures

Administrative Support

• Sort and review payroll information for accuracy and prioritization
• Establish and maintain records for all general payroll processes, direct deposits, stop payments, garnishments, and vacation/sick benefits
• File payroll information

Other Payroll Support

• Prepare wage audit information to federal and state agencies
• Prepare special payroll reports for management as requested
• Perform other tasks and duties as assigned

Required Qualifications

• General knowledge of the payroll cycle
• Working knowledge of payroll and timekeeping systems (e.g. PeopleSoft, Workday, ADP, Kronos)
• Mathematical aptitude
• Good knowledge of FLSA and CA labor laws
• Strong Attention to Detail
• Critical Thinking/Problem Solving Skills
• Excellent Time Management Skills
• Excellent written and oral communication skills
• Customer service skills
• Ability to keep information confidential and use discretion
• Strong organizational skills
• Excellent time management skills

Chapman University is a nationally ranked institution offering traditional undergraduate and graduate programs in the heart of Orange County, one of Southern California’s most diverse and vibrant regions. The university achieved R2 status in the Carnegie Classification of Institutions of Higher Education, a distinction held by just 10 percent of all U.S. universities.

Chapman University does not discriminate on the basis of race, color, gender, religion, national or ethnic origin, disability, age, marital status or sexual orientation in the administration of its education policies or any other policies or programs administered by the university.