Communication Skills, Computer Skills, Data Quality, Dental Insurance, Detail Oriented, Establish Priorities, External Audit, Internal Audit, Leadership, Local Tax, Maintain Compliance, Microsoft Excel, Multitasking, Organizational Skills, Payroll Accounting, Payroll Administration, Payroll Management, Payroll Software/Services, Payroll Tax, Process Improvement, Reconciliation, Record Keeping, Reporting Skills, State Tax, Tax Regulations, Tax Reporting, Team Player, Time Management, Vision Plan
Title: Union Payroll Specialist
Compensation: $31-$34/hour
Schedule: 100% onsite, Monday-Friday, 7:00 AM - 4:00 PM
Reports to: Payroll Manager
Position Overview
The Union Payroll Specialist is responsible for supporting the payroll function in a high-volume, multi-state environment. This role plays a key part in ensuring accurate and timely payroll processing, maintaining compliance, and supporting employees with payroll-related inquiries. The position requires strong attention to detail, the ability to manage complex union payroll requirements, and a collaborative, team-oriented approach.
Key Responsibilities
- Process weekly payroll for approximately 700 employees across multiple states and union agreements
- Audit time and attendance data to ensure accuracy and compliance
- Maintain payroll records and ensure data integrity within the system
- Reconcile payroll discrepancies and resolve employee inquiries in a timely manner
- Assist with federal, state, and local payroll tax compliance and reporting
- Prepare payroll reports and support internal and external audits
- Collaborate with internal teams to address payroll-related issues and improve processes
- Maintain confidentiality of sensitive employee information
- Communicate updates and escalate issues to leadership as needed
Qualifications
- 2+ years of payroll or related experience
- Experience processing high-volume, multi-state payroll
- Union payroll experience strongly preferred
- Proficiency in payroll systems (experience with Dayforce preferred)
- Strong Excel and general computer skills
- Excellent organizational, multitasking, and prioritization abilities
- Strong communication skills and a professional, team-oriented approach
- Ability to meet deadlines in a fast-paced environment
- High level of discretion and attention to detail
Preferred Experience
- 5+ years of payroll or accounting experience
- Experience working with complex union agreements and requirements
Team and Work Environment
- Collaborative team of three payroll professionals
- Team-oriented culture with open communication and idea sharing
- Independent work style with minimal micromanagement
- Fast-paced environment with defined weekly payroll cycles
Benefits
- Competitive compensation
- Incentive bonus opportunity
- 401(k) with employer match
- Medical, dental, and vision insurance
- Flexible spending account options
- Life and disability insurance
- Paid time off and holidays
Pay Details: $31.00 to $34.00 per hour
Search managed by: Austin Pellissier
Equal Opportunity Employer/Veterans/Disabled
Military connected talent encouraged to apply
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The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:
- The California Fair Chance Act
- Los Angeles City Fair Chance Ordinance
- Los Angeles County Fair Chance Ordinance for Employers
- San Francisco Fair Chance Ordinance
Massachusetts Candidates Only: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.