Payroll Specialist

Becoming part of the Sweetser family means you can make a difference in the lives of Maine children, adults, and families every day. As a nationally recognized and accredited leader, we offer competitive salaries, a wide range of benefits and the opportunity to join a passionate team of more than 700 employees.

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Payroll Specialist

Job Code:13192 Location:Saco 04072 Department:Other FT/PT Status:Full Time Summary: Sweetser is looking to add a Payroll Specialist to the payroll team! The payroll specialist will assist with payroll processing and reporting for the organization.

ESSENTIAL FUNCTIONS:

• Process bi-weekly payroll.
• Assisting employees with electronic time cards.
• Work with supervisors and employees to process payroll correction forms.
• Verifies all payroll and benefit information including changes in exemptions, pay increases, insurance coverage, deductions, job title and department transfers for all types of employees - salary, hourly, Fee For Service and relief.
• Prepares reports by compiling summaries of earnings, taxes, deductions, leave, disability and non-taxable wages.
• Provides customer service to all employees by answering questions and requests for information.
• Resolves payroll discrepancies by collecting and analyzing payroll data.
• Maintains payroll operations by following policies and procedures and reporting needed changes.
• Maintains employee confidence and protects payroll operations by keeping all information confidential.
• Guarantees accuracy of payroll by checking payroll registers and reports.
• Process funding requests for payroll, 403(b) plan, garnishments and wage attachments and other miscellaneous deductions.
• Maintains professional and technical knowledge by attending educational workshops and reviewing professional publications.
• Contributes to team effort by completing related tasks as needed.
• Demonstrates an understanding of the organization's safety policies and practices by attending required safety trainings and reporting accidents and suspected safety hazards to supervisor.
• Fulfills job function by participating as an active member in all training and participating on organization task forces, as needed.

KNOWLEDGE AND SKILLS:

• Proficient in computerized payroll and accounting systems, including electronic time cards and employee earned time accruals.
• Personal Computer, word processing, spreadsheets (Excel) and data entry skills.
• Proficient with Microsoft Outlook.
• Excellent interpersonal skills required to help educate and assist coworkers, employees and/or supervisors with various needs.
• Strong time management skills and sensitivity to deadlines.
• Demonstrates excellent analytical skills along with excellent written and oral skills.
• Demonstrates excellent organization skills and attention to detail.
• Ability to provide excellent customer service.

EDUCATION:

High School Diploma or equivalency required.

EXPERIENCE

Minimum of 5 years of combined in-house and out-sourced payroll experience, Accounts payable experience a plus.

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