Title:PAYROLL SPECIALIST SUBSTITUTE
Status:Part-Time / Temporary (As Needed) to cover maternity leave.
Reports to:Treasurer/CFO
Job Objective:Provides interim, temporary, or part-time support for payroll and benefit operations on an as-needed basis. Performs data entry, wage calculations, accounting support payroll processing to ensure smooth business office operations during the Payroll Specialist's maternity leave. Training will begin ASAP with the goal of covering for the Payroll Specialist during a February - March maternity leave (actual dates may vary).
Minimum Qualifications:
- High school diploma. Data processing skills verified by training or work experience.
- Comprehensive understanding of governmental accounting standards.
- Ability to effectively operate all essential office equipment (e.g., computers, copiers, printers, etc.).
- Advanced office-related technology skills deemed essential at the time of hire.
- Displays flexibility, reliability, self-discipline and a willingness to take on challenging tasks.
- Embodies high ethical standards/integrity. Accepts responsibility for personal decisions/conduct.
- Maintains a record free of criminal violations that would prohibit public school employment.
- Meets prerequisite qualifications to be bonded.
NOTE: Successful completion of annual continuing education/on-line training is required.
EssentialFunctions:
Performs employee payroll/benefit functions and ancillary duties that facilitate the timely attainment of district objectives. Keeps informed about program and procedure changes.
- Collects and organizes information. Confirms data to prevent entry errors. Prepares documents using database, presentation application, spreadsheet and word processing software.
- Maintains an effective records management system. Files and retrieves information.
- Completes assigned tasks within required time-frames.
- Collaboratively develops effective solutions for work-related problems.
- Verifies employees are placed on the correct salary schedule/experience level.
- Processes/distributes employee contracts, salary notices and other related personnel materials.
- Collects/maintains payroll deduction authorization forms.
- Maintains medical, disability, personal/family leave and vacation records.
- Verifies time sheets. Calculates gross wages. Processes the payroll. Reconciles payroll records.
- Distributes paychecks/deposit confirmations forms as directed.
- Completes payroll reports and tax payments by required deadlines.
- Maintains monthly, quarterly and annual payroll reports. Prepares employee W-2 forms.
- Processes employment services, worker compensation and unemployment reports.
- Verifies authorized employment inquiries (e.g., loan applications, etc.).
- Processes termination and retirement forms. Maintains retirement records.
- Offers assistance to office visitors. Directs inquiries to appropriate staff.
- Answers/directs telephone calls. Writes accurate messages when staff members are not available.
- Sorts/distributes mail. Prepares photocopies. Scans documents. Collates printed materials.
- Investigates vendor prices. Assists with Invitation for Bid (IFB) and Request for Proposal (REP) procedures. Maintains procurement files (e.g., letters, contracts, confirmations, guarantees, etc.).
- Provides information requested by auditors during annual audit.
- Provides back-up support for other office staff as needed to ensure dependable service coverage during normal business hours. Assists with special projects as directed.
Exemplifies professionalism. Fosters goodwill to enhance the district's public image.
- Complies with drug-free workplace rules, board policies and administrative guidelines/procedures.
- Contributes to an effective working environment. Performs all aspects of the job.
- Functions as part of a cohesive team. Develops mutually respectful relationships with co-workers.
- Keeps an acceptable attendance record and is punctual.
- Maintains a professional appearance. Wears work attire appropriate for the position.
- Respects privacy. Maintains the confidentiality of privileged information.
Maintains open/effective communications. Serves as a reliable information resource.
- Provides prompt notification of personal delays or absences.
- Refers policy interpretation questions to an appropriate administrator.
- Seeks clarification when directives are unclear.
- Uses active listening/problem-solving techniques. Respects diversity. Resolves issues tactfully.
Pursues opportunities to enhance personal performance.
- Keeps current with professional standards associated with work duties.
- Updates personal skills as needed to use task-appropriate technology effectively.
Takes precautions to protect student and staff safety. Helps supervisors manage risks.
- Maintains high standards for appropriate conduct. Takes action to address harassment and/or aggressive behavior. Complies with administrative directives and federal/state laws when dealing with discrimination, inappropriate behavior, suspected child abuse or neglect.
Performs other specific job-related duties as directed.
- Helps implement workplace initiatives that advance organizational goals.
Working Conditions:
Safety is essential to job performance. Employees must comply with applicable workplace safety
regulations, health laws and district protocols, if duties involve any the following situations:
- Encounters with angry, rude and/or unpleasant individuals.
- Exposure to air-borne particulates, chemicals, combustible materials, electrical hazards, equipment vibrations, noise, moving mechanical parts, odors and/or slippery/uneven surfaces.
- Exposure to blood-borne pathogens and/or communicable diseases.
- Exposure to weather conditions and/or temperature extremes.
- Extensive standing/sitting. Frequent balancing, bending, climbing, crouching, kneeling, or reaching.
- Operating and/or riding in a vehicle. Working in or near vehicular traffic.
- Performing difficult tasks that require dexterity, physical strength and stamina.
- Traveling to meetings and work assignments.
- Working at heights, in confined spaces and/or under diminished lighting.
The Perry Local School District is an equal opportunity employer. This document identifies typical job functions and is not intended to be an exhaustive list of all possible work duties. Employee performance is evaluated according to board policy, administrative procedures and current contractual agreements.