Payroll Specialist
The Payroll Specialist is responsible for the accurate and timely processing of multi-state payroll while serving as the organization's primary resource for prevailing wage compliance and certified payroll reporting. This role ensures compliance with federal, state, local, and contractual wage requirements. The Payroll Specialist works closely with Human Resources, Accounting, Operations, and other Corporate support to ensure wage determinations, fringe benefit allocations, and labor classifications are administered accurately.
Essential Duties and Responsibilities
Payroll Administration
- Process weekly and monthly payroll cycles accurately and on schedule.
- Review and audit employee time records, earnings, deductions, taxes, and benefit withholdings.
- Maintain employee payroll records and ensure compliance with applicable federal, state, and local regulations.
- Investigate and resolve payroll discrepancies, employee inquiries, and payroll-related issues.
- Process wage garnishments, tax levies, child support orders, and other payroll adjustments.
- Assist with year-end payroll activities, including W-2 preparation and reconciliation.
Reporting & Reconciliation
- Reconcile payroll reports, general ledger entries, payroll taxes, and benefit deductions.
- Generate payroll, labor cost, and compliance reports for management as requested.
- Support month-end and year-end accounting activities related to payroll.
- Identify opportunities to improve payroll accuracy, efficiency, and compliance.
Qualifications
Education
- Associate's degree in Accounting, Finance, Human Resources, Business Administration, or a related field preferred.
- Equivalent combination of education and experience may be considered.
Experience
- Minimum of 3-5 years of payroll administration experience.
- Experience processing multi-state payroll required.
- Strong experience with prevailing wage regulations and certified payroll reporting preferred.
- Experience administering payroll in a unionized environment and working with collective bargaining agreements (CBAs) preferred.
- Experience working in construction, heavy equipment, transportation, or a project-based environment is highly desirable.
Knowledge, Skills, and Abilities
- Thorough understanding of payroll laws, wage and hour regulations, and payroll tax requirements.
- Proficiency with payroll software and Microsoft Excel.
- Strong analytical, auditing, and reconciliation skills.
- Exceptional attention to detail and commitment to accuracy.
- Ability to manage multiple priorities and meet strict deadlines.
- Strong communication and customer service skills.
About Us
Training
PRIME Traffic Control was established with the idea that the best trained people deliver the best service. PRIME Traffic Control has developed training programs and associated processes to produce the strongest training program in the industry. These are key to provide safe Maintenance of Traffic, MOT, Temporary Traffic Control, Flagging and other Construction Services in the State of Florida.
Quality
Quality vehicles, signs, devices and the best trained people are the recipe for the best quality traffic controlled work zones available in the market place.
Customer Satisfaction Guaranteed
PRIME Traffic Control understands that the cost of a utility crew or road building crew far outweighs that of a traffic control crew, however, a work zone not properly established can bring the entire operation to a halt. A Traffic Control Crew must be dependable and reliable the first time, every time. Coordinating with all necessary entities to keep work zones safe. PRIME offers Maintenance of Traffic, MOT, Temporary Traffic Control, TTC and Construction Services in the state of Florida.