Payroll Specialist

Job Title: Payroll Specialist

Wage/Hour Status: Nonexempt

Reports to: Payroll & Benefits Coordinator

Pay Grade: Para / Clerical PG 7

Dept./School: Business Office

Work Days Scheduled: 226

Fund: General/Local

PRIMARY PURPOSE: Prepare payroll for the district, including related reports and deposits. Work under supervision to ensure accurate and timely preparation of payroll records by following prescribed procedures and regulations.

Qualifications:

High School Diploma; Bachelor's degree, preferred

Special Knowledge/Skills:

• Knowledge of Skyward software, preferred
• Knowledge of basic payroll accounting procedures
• Knowledge of payroll related account codes as established by the TEA FASRG
• Ability to maintain accurate and auditable records
• Effective organizational, communication, and interpersonal skills
• Ability to clearly communicate payroll principles to employees in understandable terms, both in written and verbal form
• Knowledge of the Affordable Care Act in relationship to payroll and its reporting requirements
• Proficiency in typing, keyboarding, calculator (10-key touch), and file maintenance
• Ability to use personal computer and software to develop spreadsheets, databases, and word processing
• Proficiency in Microsoft Excel/Google Sheets
• Ability to work with numbers in accurate and rapid manner to meet established deadlines
• Bilingual, preferred

Experience:

• Three years of payroll accounting experience

MAJOR RESPONSIBILITIES AND DUTIES:

Payroll Accounting

• Prepare accurate district payroll for distribution to employees following established procedures.
• Receive and audit time sheets and determine dock and/or donated days for all district employees.
• Calculate employee wages, salaries, hours worked, overtime pay, and determine withholdings, deductions, and net pay.
• Balance payroll earnings and deductions with the assistance of Employee Benefits Administrator.
• Provide information to the Business Office to initiate related transfers of funds and deposits.
• Maintain district payroll registers, employee payroll information, and other original documentation in an orderly and accurate manner in accordance with state, federal, and district requirements.

Data Entry

• Prepare and post all payroll changes including payroll deductions, salary changes, termination, and new employee information.

Records and Reports

• Compile, maintain, and file all reports, records, and other documents as required including maintaining payroll records, government reports and service records.
• Prepare and submit payroll reports and forms including those required by Internal Revenue Service, Texas Workforce Commission, Workers' Compensation Commission, and any other required reporting entity.

Other

• Work cooperatively and communicate effectively with the human resource department, principals, campus and department secretaries, and employees to ensure accuracy of information reported; resolve payroll problems and inquiries.
• Maintain confidentiality of information.
• Follow District safety protocols and emergency procedures.
• Serve as a backup to the Benefits Department as needed to serve the employees of the district.

General Employee Requirements:

• Quality of Work - complete assignments meeting quality standards, to include accuracy, neatness, thoroughness and adherence to standards and safety rules.
• Quantity of Work - demonstrate the ability to manage several responsibilities simultaneously, perform work in a productive and timely manner, and meet work schedules.
• Work Habits - display a positive, cooperative attitude toward work assignments, working diligently to accomplish tasks assigned.
• Communication - communicate in a positive manner with others, to include listening and responding appropriately, expressing ideas orally and in writing in a manner that helps build a positive climate for the organization.
• Dependability - adhere to time frames, monitor projects and exercise follow-through, be on time for meetings and appointments, and respond appropriately to instructions and procedures.
• Cooperation - work well with co-workers and supervisors as a contributing team member, demonstrate consideration of and maintain rapport with others, and help others willingly.
• Initiative - seek and assume greater responsibility, monitor projects independently as required, and follow through appropriately.
• Adaptability - adjust well to any change in duties, procedures, supervisors or work environment, accept new ideas and approaches to work, and respond appropriately to constructive criticism and suggestions for work improvement.
• Judgment - effectively analyze problems, determine appropriate action for solutions, and use logical thinking to exhibit timely and decisive action.
• Attendance - attend work on a consistent basis, taking care to consider the use and number of absences in accordance with policy so that the organization is not negatively impacted.
• Punctuality - arrive to work and depart from work according to department and district requirements.

Supervisory Responsibilities: None

Mental Demands/Physical Demands/Environmental Factors:

Tools/Equipment Used: Standard office equipment including computer and peripherals

Posture: Prolonged sitting, occasional bending/stooping, pushing/pulling, and twisting

Motion: Repetitive hand motions, frequent keyboarding and use of mouse; occasional reaching

Lifting: Occasional light lifting and carrying (less than 15 pounds)

Environment: May work prolonged or irregular hours; Districtwide and statewide travel

Mental Demands: Work with frequent interruptions; maintain emotional control under stress