Payroll Supervisor

Posting ID#: RR-198941

Date: August 24, 2026

POSITION: Payroll Supervisor

LOCATION: Fiscal Services - District Office

OPEN TO: Employees of Carson City School District and external applicants.

APPLICATION PERIOD: Closes August 28, 2026, or until filled.

SALARY & BENEFITS: Salary Range: $28.41 to $36.75 (8 hours, 12 months per year) with benefits according to the classified negotiated agreement. Employer-paid retirement, health and life insurance, sick leave benefits and personal leave. The prior position must be similar in nature and written verification of employment from the previous employer must be submitted to Human Resources upon employment. Per Administrative Regulation No. 311.1.

APPLICATION: Complete the online application by clicking "Apply for this Position." The application will could include:

• Cover letter
• Resume
• Copy of High School Diploma, or High School transcript, or GED Certificate, or degree from a higher education college/university is preferred.

EDUCATION and EXPERIENCE: Graduation from high school or the equivalent is preferred. Bilingual preferred.

Must be able to pass the pre-employment drug screen test.

This is a replacement/new position.

REASONABLE ACCOMMODATION: The Human Resources Department will make efforts to provide reasonable accommodations to disabled candidates in the employment process. If you have special needs, please notify the Human Resources Department at the time you turn in your application or at least three (3) days prior to an interview by calling (775) 283-2130.

_____

Carson City School District

Job Description

Job Title: Payroll Supervisor

Location: Fiscal Service Department

Reports To: Fiscal Director or Designee

FLSA Status: Non-exempt

Prepared By: Associate Superintendent of Human Resources

Prepared Date: 12-23-2019

General Job Description:

Under direction, to plan, organize and supervise District accounting operations; to establish adequate procedures and controls for the efficient operation and fiduciary responsibility of the department; to perform the more difficult professional accounting/financial work in the analysis, maintenance and auditing of records and in financial and management reporting; to assign and supervise the work of technical and financial clerical staff; to perform responsible, specialized financial record keeping work; to have financial responsibility for a difficult set of financial records; to prepare financial and narrative reports; to have responsibility for all computer monthly closings; and to perform related work as required.

Experience or training required:

Knowledge of: General and governmental accounting and budgeting principles and procedures; electronic data processing applicable to financial record keeping; internal auditing and controls; banking practices and procedures; applicable laws, policies and regulations; principles of supervision and training. Bookkeeping and accounting principles; payroll record keeping; modern office equipment and procedures; business mathematics; basic leadership; Infinite Visions Accounting Software Program; quick and accurate computer terminal operating techniques; this function requires high level of accounting and knowledge of algebra and system programming.

Ability to: Supervise, assign, review, monitor and evaluate the work of assigned staff; read, understand and apply policies, procedures and legislation; develop effective and efficient accounting systems and procedures; perform complex professional accounting and reporting work; operate a calculator by touch; perform difficult financial analysis work; analyze, compile, statistically treat and display data graphically; prepare clear and concise reports, manuals and written instructions; analyze accounting operations and devise and recommend changes in operations, procedures and forms; develop in-service training programs for departmental and District staff; Perform complex, professional accounting and reporting work with a high degree of independence; plan, organize and schedule work to meet established priorities and timelines; understand and apply methods and procedures used in school district accounting; read, understand and apply budget, accounting, and fiscal policies and procedures; read, understand and apply specific provisions of assigned areas of responsibilities; interpret and explain various procedures; resolve problems with tact and proficiency; work under pressure of deadlines; understand and carry out oral and written instructions; establish and maintain effective relationships with those contacted in the course of work. Operate a vehicle observing legal and defensive driving practices; understand and carry out oral and written instructions; establish and maintain effective proactive relationships with those contacted in the course of work.

Licenses or Certificates required:

Possession of a high school diploma or equivalent certificate, a valid driver's license issued by the state of residence.

Any combination of training, education, and experience, which demonstrates an ability to perform the duties of the position: Graduation from high school or the equivalent. The typical qualifying entrance background is completion of college-level course work leading to completion of a major in accounting or a closely related field; and journey-level experience performing accounting, financial analysis, report preparation and auditing work, preferably including supervisory experience and experience in school district accounting; or informal training in accounting, business mathematics, use of computers, or a closely related field; and responsible specialized accounting experience at a technical level performing complex payroll, full charge bookkeeping and financial reporting duties; or experience at or equivalent to experience as an Accounting Technical in the Carson City School District, wherein the incumbent has acquired the knowledge and abilities above.

The Job Functions:

The incumbent is responsible for the day-to-day operation of the accounting department and has a major role in the development of procedures and controls and financial reporting. The Systems Administrator and Security Officer reports to a business administrator who has managerial-level responsibility for the accounting and other business functions, exercising control over long-range planning, staffing and significant procedural changes. Incumbents are assigned responsibility for a specialized area of accounting work which requires considerable interpretation and financial analysis. Incumbents may exercise supervision over a small staff of lower-level accounting clerks involved in varied work of moderate difficulty. The incumbent shall work with considerable independence in the development of procedures for their unit, may modify and manipulate computer programs and serve as a resource to other staff.

Essential Job Functions:

Prepares and audits statistical, financial and management reports; reconciles reports to control figures; audits registers and accounts payables; develops computer files for utilization in maintaining records and developing reports; utilizes generic computer programs to develop automated record keeping applications; inputs, verifies, balances; manipulates and formats data to produce reports and statements; reviews labor agreements; policy and legal requirements to establish and modify payroll procedures to ensure compliance; develops payroll schedules to conform to payroll processing calendar; plans and implements mass time sheets; audits payrolls; develops payroll forms, procedures and written information; processes and reviews semi-monthly payroll and supplemental payroll vendor checks, confers extensively with staff to resolve payroll reporting problems; prepares, audits and reconciles payment of various voluntary deduction, insurance and tax reports; performs verification of employee information into financial system; ensures the correct deductions are attached to the correct job position; audits and enters employee taxes, voluntary deductions, benefits and direct deposit information; reviews and audits DAC timesheet entries for accuracy; train and assist DAC managers with timesheet entry and related payroll questions; balances, electronically reports and processes year end W-2's; checks account coding of salaries and benefits; assigns and reviews work of payroll clerical assistants; prepares payroll check register; records payroll data to ledgers; prints, bursts and distributes payroll checks; deposits taxes with bank; deposits direct deposit checks with bank; enters new employees and payroll changes; prepares worksheets of annual salary costs; enters tax tables; audits and enters all docks, overtime, student body funds, and miscellaneous timesheets; prepares employee data cards; prepares and reconciles W-2's, performs double-entry bookkeeping in the maintenance of financial records; disbursement records; keeps financial records and processes employee garnishments and documents involved in financial transactions; posts to ledgers and journals; prepares periodic financial statements and reports; opens and closes books each fiscal year; prepares records for audit; makes arithmetical calculations; receives money and maintains records of receipts; issues purchase requisitions; composes correspondence independently on matters within work assignment; keyboards correspondence, reports and financial documents; trains assigned staff; prepares and posts journal entries; answers telephone and written inquiries and gives out authoritative information; works closely with Human Resources and DAC Managers in adding new job positions to the financial system (This is an internal control issue requiring only one appointment of the function.); assists in troubleshooting issues with Infinite Visions Accounting Software; escalate technical problems to Information Technology Department or vendor if needed; generate Software Action Request for issues requiring revisions to be made by Infinite Vision programming team; reconcile Section 125 Flexible Spending Account for medical and dependent care reimbursement plan, and maintains a separate bank account for plan; coordinate transactions with third party Administrator; analyze Administrator invoices and submit for payment; responsible for process of Special Pay Plan for terminated employees and coordinate transaction data with Human Resources and various designated vendors; prepares Carson Montessori Charter School's monthly billing and payroll services; maintain classified annualized leave factor calculation worksheet; print payroll and vendor checks when Accountant is unavailable; validates monthly pre-payments and reconciliation of actual prior month insurance premiums; provide back up assistance for group health care plan when Benefits Coordinator is unavailable; provide guidance to the other Account Technicians and back up assistance for daily cash draw down when Accountant is unavailable; purchase card holder for Fiscal Services Department; reconcile Petty Cash transactions for Fiscal Services Department to replenish cash; plans, organizes and supervises the activities of the accounting department, including payroll, accounts payable, ledgers, journals, encumbrances, financial reports, accounts receivable, federal, special project and special fund accounting, fringe benefit record keeping and cash flow; directs and participates in financial analysis and systems development activities; directs the preparation of and prepares financial and administrative reports; develops, installs and maintains accounting systems which provide control of expenditures made to carry out District programs; assigns and supervises the work of technical and financial clerical staff; reviews work of staff for accuracy completeness and compliance with standards; corrects and evaluates the work of staff; develops and implements work methods and procedures; resolves work problems encountered by staff; communicates with vendors to resolve purchasing and accounts payable problems; review and approves expenditure and revenue transfers; initiates, reviews and approves adjustments to budget records and journals; balances and reconciles general ledger accounts; reconciles budgetary reports and general ledger totals; reconciles cash accounts to fund balances; monitors and projects cash flow; transfers funds between bank accounts; invests funds; reconciles bank deposits to cash journals; reconciles cash receipts and disbursements to general ledger; maintains records of investments, maturities and interest earnings; reconciles investments to general ledger controls; reconciles bank accounts; audits, inputs, edits print-outs; verifies and balances batching of financial documents/transactions; audits petty cash and revolving fund accounts; audits student body funds accounting; monitors and controls usage of checks; inputs a wide variety of data and transactions to accounting/budgetary systems; files tax documents with Tax Assessor's office; analyzes and reconciles discrepancies in revenue; audits property taxes; prepares a variety of worksheets; assists auditors in conducting audits; analyzes auditor's reports; audits a wide variety of records and reports in preparation for administrative approval; conducts or participates in providing in-service training workshops to staff and school district personnel; prepares handbooks, bulletins and written procedures; composes correspondence; and performs related work as required.

Physical Demands and Working Conditions:

Strength: Exert force up to 25 lbs., occasionally, 10-15 lbs., constantly or a negligible amount of force frequently to lift, carry, push, pull or move objects. Frequent reaching, handling, repetitive fine motor activities, talking and hearing. Vision: Frequent near acuity and occasional far acuity. Mobility to work in typical office setting and use standard office equipment. Vision to read printed materials, computer/device screens or other monitoring devices. Hearing and speech to communicate in person or over the telephone and related technology. Must report to work on campus\assigned site.

Environmental Conditions: Climate controlled school setting with temperatures ranging from mild to moderate cold/heat. Exposure to noise levels ranging from moderate to loud and occasional to frequent time periods. Hazards: Furniture, playground/office equipment, communicable diseases, chemicals (as related to specific assignment), and office equipment and machinery (as related to specific assignment).

Salary Range:

Refer to current CESA Salary Schedule (Plus employer paid benefits and retirement)

When applying for a position, candidates must meet the minimum qualifications as listed on the appropriate position vacancy announcement.

Notice of Non-Discrimination: The Carson City School District does not discriminate against any person on the basis of race, color, national origin, sex, disability, age, or on any other basis protected by state or federal law, and it provides equal access to the Boy Scouts of America and other designated youth groups. The following person has been designated to handle inquiries regarding the District's non-discrimination policies: Title IX and 504 Coordinator, 1402 W. King Street, Carson City, NV 89703, (775) 283-2130.