Payroll Supervisor

Charlie's Produce - Who We Are

Charlie's Produce is a privately owned wholesale produce company. We are the largest privately owned produce wholesaler on the West Coast, and we are growing. The secret to our success in this industry is PEOPLE! We strive to hire the best and we reward them with a working environment that fosters loyalty, stability, innovation, and growth.

Charlie's was founded in quality, and we are proud that it is still our focus. With a team of dedicated people who are passionate about food, supply chain, and their community we are looking for like-minded individuals to help further our goal to enhance our communities through quality produce.

What we offer:

• An amazing company culture
• Medical/Dental/Vision on the first of the month following hire
• ESOP (Profit Sharing) and 401(k)
• Paid vacations, paid holidays
• Coverage under State Sick Leave
• 100% Prepaid College Tuition for employees and their dependents
• Employee assistance program (EAP)

Additional Compensation Details:

• $90K- $110K/ annually
• Yearly review with possibility of increase based on performance and tenure

Supervise the bi-weekly multi-state payroll for 1,700 + employees. The Payroll Supervisor coaches and supports two payroll staff members. Work closely with the accounting manager to enhance performance of the Payroll team. Partner with HR, Finance/Accounting, and department leaders to resolve payroll issues efficiently.

Essential job duties:

• Lead and manage the full-cycle payroll process, ensuring accurate and timely payroll processing for all employees
• Supervise, train, and support payroll staff and coordinate with accounting team for accurate financial reporting
• Conduct performance assessments of Payroll staff
• Develop, document, and maintain payroll SOPs, internal controls, and system set up documents
• Oversee payroll inquiries and issues, ensuring timely, compliant resolutions
• Oversee payroll reporting, payroll related audits, 401K/Roth contributions, benefit deductions, and garnishments
• Audit new hires, rehires, employee changes, terminations, final payments
• Oversee security access permissions
• Oversee payroll audits, reconciliations, payroll journal entries, tax filings, and year-end processes (including W-2s and related reporting)
• Review current processes and procedures to improve efficiency and to optimize the use of technology. Improve payroll workflows and scalability
• Oversee secure and confidential payroll system and files, exercise a high degree of discretion and integrity when dealing with sensitive payroll information
• Stay up to date on changes in payroll laws, tax regulations, and industry best practices to ensure compliance and continuous improvement
• Manage access to state employment portals
• Develop payroll reporting metrics and internal auditing schedules
• Establish and maintain a positive working relationship with employees, third party vendors, and team members
• 10+ years payroll processing experience for a mid-to-large sized company in a multi-state environment preferred
• 5+ Years experience in payroll and people supervision
• Bachelor's degree from an accredited institution in accounting, finance, business administration, or related field
• Payroll certification preferred
• Advanced knowledge of payroll software such as ADP Workforce Now and ADP Time and Attendance
• Has knowledge of commonly used concepts, practices, and procedures within the accounting cycle
• Proficient in Microsoft Office
• Excellent communication and interpersonal skills
• Ability to juggle multiple projects while maintaining deadlines
• Strong sense of self-motivation
• Excellent analytical and problem-solving skills with an emphasis on attention to detail and critical thinking
• Excellent time management, organizational, and follow-through skills

All your information will be kept confidential according to EEO guidelines.

This is a safety-sensitive position.

This employer participates in E-Verify and will provide the Social Security Administration and if necessary, the Department of Homeland Security with information from each new employee's Form I-9 to confirm work authorization.

We do not provide H1-B sponsorships at this time.

Please note that the pay range provided is a good faith estimate for the position at the time of posting. Actual compensation will be dependent on factors, including but not limited to, the individual's qualifications, experience, knowledge, skills, and abilities as well as physical work location within the state.

For additional protected privacy information please visit: Privacy Policy | Charlie's Produce (charliesproduce.com)

Charlie's Produce is an Equal Opportunity Employer

Visit our Employment Page for more details or to view our privacy center: https://www.charliesproduce.com/careers/

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