Payroll Tax Analyst

Marathon Health is a leading advanced primary care provider, partnering with employer and union plan sponsors to improve health for millions of Americans. With nationwide onsite, nearsite, and network health centers, and virtual primary care, Marathon delivers a value-based model that enhances the healthcare experience for members and providers, while driving meaningful cost savings for plan sponsors. Marathon is proud to be certified as a Great Place to Work®, reflecting the company's commitment to building an inclusive, high-trust culture where all employees can thrive. Learn more at marathon.health

ABOUT THE JOB

ESSENTIAL DUTIES & RESPONSIBILITIES

• Assist in the preparation, processing, calculation, auditing, and reconciliation of bi-weekly, multi-state payroll for 3,500+ teammates across multiple legal entities to ensure accurate and timely payroll processing. 
• Ensure payroll data is accurately reported to federal, state, and local taxing authorities while maintaining compliance with all applicable payroll tax regulations and reporting requirements. 
• Monitor, research, and process payroll tax notices, agency correspondence, and compliance inquiries received from federal, state, and local tax agencies. 
• Serve as the primary administrator of payroll tax account maintenance including establishing new tax jurisdictions, closing inactive tax accounts, managing tax registrations, and maintaining agency accounts. 
• Review daily incoming payroll mail, tax notices, garnishment orders, and agency correspondence to ensure timely processing, escalation, and resolution. 
• Coordinate with taxing authorities, third-party vendors, and internal departments to research issues, resolve tax discrepancies, and ensure timely payment of payroll tax liabilities. 
• Research, analyze, and resolve teammate payroll tax inquiries, including federal, state, and local withholding concerns, payroll tax adjustments, tax correction requests, and year-end form inquiries. 
• Process payroll tax corrections, amendments, and adjustments, including W-2C corrections, prior-quarter adjustments, tax recalculations, amended returns, and payroll tax account reconciliations. 
• Manage and respond to payroll-related Workday cases and service requests from teammates, managers, Human Resources, Legal, Finance, and external agencies within established service level expectations. 
• Review payroll error reports each pay period and research, resolve, and correct payroll discrepancies before the next payroll processing cycle begins. 
• Monitor recurring payroll issues and proactively identify root causes to reduce repeat payroll errors and improve payroll accuracy. 
• Administer all wage garnishments, levies, child support orders, and income withholding orders, ensuring compliance with federal and state regulations and timely processing upon receipt. 
• Review and process new garnishment orders each pay period and maintain accurate records to ensure ongoing compliance. 
• Execute quarter-end and year-end payroll tax activities, including reconciliations, balancing, tax filing validation, audit support, and completion of all payroll quarter-end and year-end checklist requirements. 
• Prepare, review, reconcile, and file federal, state, and local payroll tax returns and related payroll tax reporting. 
• Participate in payroll year-end activities, including reconciliation and issuance of W-2, W-2C, and other required tax documents. 
• Maintain payroll tax procedures, process documentation, internal controls, and audit support documentation. 
• Identify opportunities for process improvement, automation, and operational efficiencies within payroll tax and payroll operations. 
• Partner with Payroll leadership to reduce existing payroll tax backlogs and ensure sustainable, compliant day-to-day operations. 
• Compile payroll data and create payroll reports, audit schedules, and tax-related reporting as needed. 
• Process Powers of Attorney and maintain third-party administrator access with payroll tax vendors and agencies. 
• Provide backup support to Workday Administrator and the Payroll Manager as needed. 

QUALIFICATIONS

• Bachelor's degree in Accounting, Finance, Business Administration, or related field, or equivalent combination of education and experience. 
• 10+ years of payroll experience with a minimum of 5 years focused on multi-state payroll tax administration and compliance. 
• Extensive knowledge of federal, state, and local payroll tax regulations and reporting requirements. 
• Experience processing payroll tax corrections, payroll amendments, W-2C corrections, and payroll tax reconciliations. 
• Experience managing payroll tax notices, agency correspondence, garnishments, and account registrations. 
• Strong knowledge of Workday Payroll and ADP SmartCompliance. 
• Advanced proficiency with Microsoft Excel including data analysis, reconciliation, and reporting. 
• Demonstrated ability to independently research and resolve complex payroll tax issues. 

Additional skills/qualifications as follows:

DESIRED ATTRIBUTES

• Certified Payroll Professional (CPP) 
• Fundamental Payroll Certification (FPC) 
• Strong sense of ownership and accountability. 
• Critical thinker with strong analytical skills
• Commitment to continuous improvement and operational excellence. 
• Strong customer service mindset with the ability to communicate complex payroll and tax matters effectively. 
• Ability to work collaboratively within a small, high-performing payroll team. 
• Demonstrated ability to follow issues through resolution and maintain organized work processes. 
• Highly dependable with a strong commitment to compliance, accuracy, and teammate support. 

Pay Range: $75,000 - $85,000/yr

The actual offer may vary dependent upon geographic location and the candidate’s years of experience and/or skill level.

We are accepting applications for this position until a candidate has been selected.  To apply to this position and learn more about open jobs at Marathon Health, visit our careers page.

Marathon Benefits Summary

We believe in empowering teammates to do their best work and build better healthcare. Below are some of our benefit offerings. Eligibility is based on 24/hr week.

• Health and Well-Being: Free Marathon membership for in person and virtual care, employer paid life and disability insurance, and choice in medical/dental plans, vision, employer funded HSA, FSA, and voluntary illness, accident and hospitalization plans. Benefits are effective on the first of the month following date of hire. 
• Financial Support: Competitive compensation, 401k match, access to financial coaching through our Employee Assistance Program
• Lifestyle: Paid time off for vacation, sick leave, and more, holiday schedule