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PCard Program Manager

University of Florida

Gainesville, FL

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JOB DETAILS
SALARY
$70,000–$80,000 Per Year
SKILLS
Accounts Payable, Administrative Skills, Analysis Skills, Auditing, Communication Skills, Data Analysis, Disciplinary Action, Documentation, Expense Analysis, Expense Reports, Financial Audit, Financial Compliance, Financial Systems, Identify Issues, Leadership, Maintain Compliance, Management Strategy, Operational Support, Operations, PCard Transaction, Peoplesoft, Procurement Management, Project/Program Management, Purchase Orders, Purchasing/Procurement, Reconciliation, Reporting Skills, Risk Management, State Laws and Regulations, Systems Administration/Management, Team Lead/Manager, Team Player, Time Management, University/School Regulations, Usability Engineering
LOCATION
Gainesville, FL
POSTED
1 day ago
This role offers a unique opportunity to oversee UF’s Purchasing Card (PCard) program, guide a talented team, and shape policies and processes that ensure efficiency, compliance, and exceptional service across campus. In this highly collaborative role, you’ll support campus departments through presentations, site visits, troubleshooting, and fiscal systems guidance, acting as a trusted partner to senior fiscal officers, deans, and administrative leaders. Creativity, analytical strength, and leadership are key as you continually enhance program usability while minimizing institutional risk.
Classification Title:

MGR, Administrative Services 

Classification Minimum Requirements:

Bachelor’s degree in an appropriate area and three years of relevant experience; or an equivalent combination of education and experience.

Job Description:

The Manager, Administrative Services oversees the University of Florida’s PCard Program and plays a key role in monitoring, analyzing, and reporting UF spend data across PCard, Accounts Payable, and purchasing systems. This position leads a team of four, ensures compliance with university and state regulations, manages audits and daily operations, and supports campus departments with financial system and procurement‑related guidance. The role requires strong analytical, auditing, leadership, and communication skills to maintain program integrity and drive efficiencies across UF’s procurement processes.

Key Duties & Responsibilities

PCard Program Management

  • Direct overall management and strategy of UF’s PCard Program.
  • Supervise four team members (Administrative Specialists and Program Assistants).
  • Review and approve PCard applications and transaction overrides.
  • Ensure timely approval and reconciliation of PCard transactions.
  • Oversee payment to the bank and reconciliation of bank payments.
  • Manage compliance with PCard rules, disciplinary actions, and documentation of program processes.
  • Serve as UF representative at national PCard events and manage audit interfaces/responses.

UF Spend Data Analysis & Reporting

  • Conduct spend analysis using PCard, Accounts Payable, and Purchase Order data.
  • Generate spend reports and fulfill public records requests.

Campus Support & Outreach

  • Provide fiscal and procurement support through presentations, site visits, email, and phone engagement.
  • Troubleshoot transaction, reconciliation, and accounting issues across UF’s financial systems.

Financial Systems Support

  • Assist departments with challenges in myUFL and myUF Market (PeopleSoft and SciQuest).

Departmental & Management Support

  • Serve as backup for other Procurement Services managers.
  • Perform additional functions as needed to support Procurement Services operations.
Expected Salary:

$70,000-$80,000

Preferred:

Strong skills in management, data, accounting, auditing and communication. Ability to query, organize and review data. Ability to analyze and create easily understood reports of complex data

Special Instructions to Applicants:

In order to be considered, you must upload your cover letter and resume.

Application must be submitted by 11:55 p.m. (ET) of the posting end date.

This requisition has been reposted. Previous applicants are still under consideration and need not reapply.

Health Assessment Required:No

 

About the Company

U

University of Florida

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