PEAK - Administrative Coordinator for Facilities Management

Position Introduction:

This is a possible temp to hire opportunity.
Organizes, coordinates and performs clerical and administrative functions following established standards.

• Assumes day-to-day responsibility for organizing and coordinating specialized clerical functions.
• Answers questions, provides information and handles complaints for internal and external customers.
• Updates office procedures for a more efficient operation when necessary.
• Assists with preparation of budgets, controls delegated budgetary expenses and maintains budgetary records.
• Approves departmental expenditures within predetermined guidelines
• Reviews billing from contractors and vendors, adjusts as needed.
• Establishes and maintains filing systems including confidential documents.
• Assists with design and selection of departmental computer programs.
• Selects, supervises, trains and evaluates performance of assigned staff.
• Prepares staff schedules and monitors and approves time worked.
• Coordinates departmental personnel and payroll issues.
• Plans and coordinates special projects.
• Schedules appointments and makes travel arrangements
• Collects and disseminates information for internal and external customers
• Performs other related duties as assigned.

Required Education and Experience:

• High School Diploma or GED
• 12 months office, clerical, or administrative experience

Required Knowledge, Skills, Abilities:

• Basic math skills
• Advanced computer skills with wide knowledge of business software
• Proficient in Microsoft Office
• Detail oriented for accuracy of data and information
• Highly organized and able to handle multiple projects and deadlines