Pediatric Dentistry Billing Coordinator

Finance & Insurance Coordinator (Accounts Receivable)

Costa Mesa, CA
Tiny Tooth Co. Pediatric Dentistry
$25–$35/hour DOE + Benefits + Bonus Opportunities

About Tiny Tooth Co.

At Tiny Tooth Co., we believe all big smiles start tiny. We are a modern, relationship-driven pediatric dental practice focused on creating exceptional experiences for children and families. Our office combines hospitality, innovation, and pediatric dentistry to deliver a level of care that feels different.

We are seeking an organized, detail-oriented, and proactive Finance & Insurance Coordinator to join our growing team.

Position Overview

The Finance & Insurance Coordinator plays a critical role in the financial health of our practice. This position is responsible for managing accounts receivable, insurance claims, patient estimates, collections, and ensuring accurate financial follow-up for all patient accounts.

The ideal candidate thrives in a fast-paced environment, enjoys solving insurance challenges, and takes pride in keeping accounts organized and up to date.

Responsibilities

Accounts Receivable & Insurance

• Monitor and manage outstanding insurance claims and patient balances.
• Review aging reports and prioritize follow-up on unpaid claims.
• Submit corrected claims, appeals, and supporting documentation.
• Communicate with insurance companies regarding claim status and processing issues.
• Track denied, delayed, or underpaid claims.
• Maintain insurance aging goals and collections benchmarks.

Treatment Estimates & Financial Coordination

• Verify dental benefits and insurance coverage.
• Prepare and present treatment estimates to families.
• Explain benefits, deductibles, frequencies, and out-of-pocket expenses.
• Assist families with payment options and financial arrangements.
• Ensure accurate fee schedules and insurance information.

Patient Accounts

• Collect patient balances and payments.
• Reconcile accounts and resolve discrepancies.
• Process refunds and account adjustments when necessary.
• Maintain accurate financial notes and documentation.

Reporting & Administrative Duties

• Run daily, weekly, and monthly financial AR reports.
• Monitor procedures with no claims and outstanding balances.
• Assist with month-end reporting and collections goals.
• Work closely with the front office, clinical team, and leadership.
• Identify opportunities to improve systems and workflows.

Qualifications

• Minimum 2 years of dental insurance or dental billing experience preferred.
• Pediatric dental experience is a plus.
• Knowledge of PPO insurance plans and out-of-network benefits.
• Experience with accounts receivable and collections.
• Familiarity with Curve Dental, Dentrix, or similar dental software.
• Strong communication and customer service skills.
• Highly organized with excellent attention to detail.
• Ability to work independently while collaborating with a team.

Preferred Experience

• Insurance verification
• Accounts receivable management
• Claim appeals and resubmissions
• Treatment plan estimates
• Patient financial coordination
• Dental billing and collections

Benefits

• Competitive hourly pay
• Bonus opportunities
• Paid time off
• Paid holidays
• Dental benefits
• Team events and outings
• Professional development opportunities
• Positive and supportive culture

Why Tiny Tooth Co.?

We have built something special. Our team values kindness, accountability, hospitality, and creating memorable experiences for every family that walks through our doors. If you love solving problems, helping families understand their benefits, and making an impact behind the scenes, we would love to meet you.

Join us in creating all big smiles that start tiny.

At Tiny Tooth Co., we're more than a pediatric dental office—we're building a culture where people love coming to work and families love coming back.

We're a fast-growing PPO/fee-for-service practice that believes exceptional patient experiences begin with an exceptional team. We hire kind, motivated, detail-oriented individuals who are passionate about serving children and continually growing both personally and professionally.

Our ideal team member:

Brings a positive, upbeat attitude every day.
Thrives in a fast-paced, collaborative environment.
Is organized, dependable, and pays attention to the little details.
Loves connecting with families and making children feel comfortable.
Is coachable, growth-minded, and committed to excellence.
Takes pride in creating memorable experiences that truly make a difference.

If you're looking for more than just a job—and want to be part of a team that's raising the standard in pediatric dentistry—we'd love to meet you.