Perioperative Services Scheduler

JOB DESCRIPTION Perioperative Services

The position description is a guide to the critical duties and essential functions of the job, not an all-inclusive list of responsibilities, qualifications, physical demands and work environment conditions. Position descriptions are reviewed and revised to meet the changing needs of the organization. TITLE: PERIOPERATIVE SERVICES SCHEDULER

ROLE: See job description for Administrative Partner for generic job duties.

JOB OVERVIEW: The scheduler is responsible for the efficient administration and notification of the daily surgery/anesthesia schedule(s) to ensure that all pertinent information is available and that usage is maximized. The incumbent uses automated scheduling software to enter, maintain and communicate daily schedules. In addition to scheduling, the coordinator performs general office procedures, patient billing using computer interfaces and data entry/retrieval within the organizations information systems.

AREA OF ASSIGNMENT: Perioperative Services

HOURS OF WORK: Variable

RESPONSIBLE TO: Manager of Perioperative Services

PREREQUISITES:

Minimum six months secretarial/clerical work experience in a medical setting (within the last five years preferred).

Completion of a recognized unit secretary program or coursework in a related field is desirable.

Knowledge of medical terminology is required.

QUALIFICATIONS:

Knowledge of modern office principles and practices.

Knowledge of the operation of standard office equipment, including PC or computer terminal and software programs as required by specific job duties.

Ability to understand and apply oral and written instructions to produce a desired result.

Ability to learn and understand the practices and procedures relating to the work of the assigned unit.

Knowledge of the meaning and use of medical terminology and common abbreviations.

Knowledge of the function and operation of automated surgery scheduling systems/information management programs and operating room protocol.

Ability to effectively communicate/interact with physicians and nursing personnel to perform the duties of the position.

Ability to use office equipment and automated systems/applications/software at an acceptable level of proficiency.

Knowledge of surgical/anesthesia procedures and operational flow

Possess critical thinking, organizational and time management skills

Ability to coordinate resource/equipment needs for procedural requirements.

Demonstrates flexibility and manageability of multiple demands within tight time constraints.

Ability to work independently with minimal supervision

UNIQUE PHYSICAL/MENTAL DEMANDS, ENVIRONMENT, AND WORKING CONDITIONS: A. Generic Job Functions: See Generic Job Description for Administrative Partner.

PERFORMANCE RESPONSIBILITIES: A. Generic Job Functions: See Generic Job Description for Administrative Partner B: Unique Job Functions:

Utilizing automated scheduling software, schedules all cases, patients and operating rooms, including emergency and elective add-on cases, pain procedures; prepares daily schedule and distributes in a timely manner to all interested parties.

Applies knowledge of procedural flow/resource requirements to optimize OR utilization.

Coordinates resource utilization with anesthesiologist and charges nurses prior to schedule finalization.

Identifies (or receives) changes to the surgery schedule, ensures that changes are recorded in appropriate systems and that all interested parties receive timely notification.

Maintains unit-specific records as assigned, updates and verifies patient data in information system(s), records of case log book as required.

Informs manager of all scheduling changes, and maintains open lines of communication to facilitate additional changes; understands and follows formal chain-of-command guidelines in performing job duties.

Enters patient charges within organizationally defined timeframes and prepares mont