Personal Assistant

Careerscape is recruiting on behalf of our client for a detail-oriented Personal Assistant to support a busy executive in a fully remote capacity. This is a great opportunity for someone who thrives on keeping another person's professional and personal life running smoothly, from managing calendars to coordinating travel and handling day-to-day errands and correspondence.

Day to day, you will juggle shifting priorities, anticipate needs before they're voiced, and keep dozens of small details from falling through the cracks. The right person is calm under pressure, endlessly organized, comfortable with a mix of professional and personal tasks, and trustworthy enough to handle sensitive information with discretion.

Responsibilities

• Manage and maintain complex calendars and scheduling across time zones
• Coordinate domestic and international travel arrangements and itineraries
• Screen and respond to emails, calls, and other correspondence on behalf of the executive
• Handle personal errands, appointments, and household coordination as needed
• Prepare meeting materials, agendas, and follow-up notes
• Track expenses and submit expense reports in a timely manner
• Maintain confidentiality regarding sensitive personal and business matters
• Act as a liaison between the executive and internal or external contacts
• Anticipate needs and proactively solve problems before they escalate
• Assist with special projects and ad hoc administrative tasks

Requirements

• 2 or more years of experience as a personal assistant, executive assistant, or similar support role
• Excellent written and verbal communication skills
• Strong organizational skills and meticulous attention to detail
• Ability to manage multiple priorities in a fast-paced, ever-changing environment
• Proficiency with Microsoft Office, Google Workspace, and scheduling tools
• High level of discretion and professionalism when handling confidential information
• Self-motivated with the ability to work independently in a remote setting
• Reliable internet connection and a dedicated home workspace
• Flexibility to occasionally accommodate off-hours requests

Benefits

• Medical, dental, and vision insurance
• 401k plan with employer match
• Paid time off and paid holidays
• Fully remote position with flexible scheduling
• Home office stipend for equipment and internet
• Paid parental leave
• Professional development support
• Employee assistance program
• Opportunities for growth within the organization
• Collaborative and supportive team culture