Personal Assistant (Charlottesville)

Personal Assistant

The Personal Assistant plays a dual role, ensuring smooth day-to-day office operations while providing high-level administrative support to the CEO and occasional support to the CFO. This role is a Hybrid Role based out of our Charlottesville Office.

Key Responsibilities

Office Management:

• Manage office supplies, vendors, and facility maintenance
• Organize company meetings, events, and internal communications
• Manage budgets, invoices, and expense tracking

Personal Assistant:

• Manage the CEO’s calendar, scheduling, and priorities
• Coordinate meetings, prepare agendas, and take meeting notes
• Handle confidential correspondence and communications on behalf of the CEO
• Arrange travel, accommodations, and itineraries
• Prepare reports, presentations, and briefing documents
• Act as a liaison between the CEO and internal/external stakeholders
• Filing and administration of financial documents, and coordination of necessary materials between offices
• Assist with strategic projects and follow-ups on key initiatives worked on with CFO

Skills & Qualifications

• Strong organizational and multitasking abilities
• Excellent written and verbal communication skills
• High level of discretion and confidentiality
• Proficiency in Microsoft Office, Google Workspace, and scheduling tools
• Ability to prioritize tasks in a fast-paced environment
• Problem-solving mindset and attention to detail
• Experience supporting senior executives or C-level leaders preferred

Preferred Background

• French Speaking
• 3+ years in office management, executive assistance, or finance/admin support roles