Executive Assistant Reed Smith US
Miami, Florida23 days ago
- $38.59–$42.82
- Full-time
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Skills
- Administrative Skillsunmatched
- Communication Skillsunmatched
- Dentistryunmatched
- Driver's Licenseunmatched
- Email Management/Administrationunmatched
- Executive Assistant Skills unmatched
- Expense Trackingunmatched
- Financial Transactionsunmatched
- Follow Throughunmatched
- Home Economicsunmatched
- Logisticsunmatched
- Logistics Managementunmatched
- Maintenance Servicesunmatched
- Microsoft Officeunmatched
- Organizational Skillsunmatched
- Pediatricsunmatched
- Pest Controlunmatched
- Purchasing/Procurementunmatched
- Salesunmatched
- School Managementunmatched
- Supplier Relationship Management (SRM)unmatched
- Transaction Processing/Managementunmatched
- Vendor/Supplier Relationsunmatched
Description
This job posting is for a Personal Assistant role, supporting SAYN's CEO and his family with personal, household, and family logistics, working alongside the Executive Assistant (who handles business priorities).
This role will begin as part-time (20-30 hours per week), with the potential to grow full-time if the need arises.
Candidates must have reliable transportation
Responsibilities
Personal & Family Support
Household Management
Administrative & Light Executive Support
Qualifications
This role will begin as part-time (20-30 hours per week), with the potential to grow full-time if the need arises.
Candidates must have reliable transportation
Responsibilities
Personal & Family Support
- Manage the family's master calendar (spouse + 4 kids); flag conflicts with business schedule
- Manage kids' school calendars, activities, and appointments (pediatrician, dentist, etc.)
- Handle school paperwork, permission slips, camp research/registration
- Manage personal email/inbox and mail
- Coordinate personal/family travel: flights, lodging, transportation, itineraries
- Coordinate gifts for family, teachers, and occasions
- Research products, services, and recommendations as needed
- Handle confidential personal matters discreetly
Household Management
- Oversee day-to-day household operations
- Schedule and communicate with household staff
- Manage vendor relationships (lawn, pool, pest control, repairs)
- Schedule maintenance, repairs, home improvement projects
- Keep the home organized and stocked
Administrative & Light Executive Support
- Handle personal bill pay, expense tracking, recordkeeping
- Process light financial transactions (e.g., Zelle) as directed
- Source and purchase employee gifts
- Manage season ticket logistics (sell/gift decisions, recipient/buyer tracking)
- Book select business travel as delegated by the EA
- Organize documents and digital files
Qualifications
- 2–4 years as a Personal or Executive Assistant, or similar
- Strong organization, follow-through, and communication skills
- High discretion with confidential information
- Comfortable with shifting priorities, works independently
- Proficient in Microsoft Office and Google Workspace
- Valid driver's license, reliable transportation
- Comfortable with kosher household and Jewish holiday observance a plus
Numbers & Facts
| Location | Coral Gables, FL |
| Job Type | Part-time |
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