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Personal Assistant

BAKER LANDSCAPING & CONCRETE LLC
  • House Springs, MO
  • Full-time
10 days ago

Job Description

Benefits:
  • 401(k)
  • 401(k) matching
  • Health insurance
  • Paid time off
  • Vision insurance


Position Summary 
Baker Landscaping & Concrete, LLC is seeking a highly organized, proactive, and professional Personal Assistant to provide direct support to the Owner. This position serves as a trusted partner by managing schedules, coordinating travel, organizing projects, handling confidential communications, and ensuring the Owner's daily priorities are executed efficiently. 
 
The ideal candidate is detail-oriented, resourceful, adaptable, and able to anticipate needs while maintaining the highest level of professionalism and confidentiality. 


Executive Support 
  • Manage and maintain the Owner's daily calendar, appointments, and meetings. 
  • Coordinate business and personal schedules to maximize efficiency. 
  • Schedule meetings, conference calls, and appointments. 
  • Prepare agendas, meeting materials, and presentations. 
  • Take meeting notes and track action items when requested. 
  • Screen phone calls, emails, and correspondence. 
  • Draft professional emails, letters, and other communications on behalf of the Owner. 
  • Organize and maintain electronic and paper filing systems. 
Travel & Event Coordination 
  • Arrange business and personal travel including flights, hotels, rental vehicles, and itineraries. 
  • Coordinate conference registrations and event logistics. 
  • Prepare travel schedules and supporting documentation. 
  • Assist with planning company events, client functions, and executive meetings. 
Project Coordination 
  • Assist with special projects assigned by the Owner. 
  • Conduct internet and vendor research. 
  • Gather information and compile reports. 
  • Coordinate project timelines and follow up with internal departments and outside vendors. 
  • Track deadlines and ensure projects remain on schedule. 
Communication & Relationship Management 
  • Serve as a professional point of contact for clients, vendors, and business partners. 
  • Coordinate meetings with customers and strategic partners. 
  • Follow up on pending items requiring the Owner's attention. 
  • Maintain positive relationships through timely and professional communication. 
Personal Assistance 
  • Manage personal appointments and scheduling. 
  • Coordinate reservations and travel arrangements. 
  • Assist with errands as requested. 
  • Research and coordinate personal purchases and services. 
  • Maintain personal calendars and reminders. 
  • Coordinate deliveries and appointments related to the Owner's personal obligations. 
Administrative Support 
  • Maintain organized electronic records and documentation. 
  • Order office supplies and executive materials as needed. 
  • Assist with document preparation, printing, scanning, and organization. 
  • Coordinate courier services, shipping, and package deliveries. 
  • Keep the Owner informed of upcoming commitments, deadlines, and priorities. 
Required Qualifications 
  • High school diploma or equivalent required. 
  • Associate's or Bachelor's degree preferred. 
  • Minimum of 3 years of executive assistant, administrative assistant, or personal assistant experience. 
  • Excellent written and verbal communication skills. 
  • Strong organizational and time management abilities. 
  • Exceptional attention to detail. 
  • Ability to manage multiple priorities with minimal supervision. 
  • High level of professionalism and discretion. 
  • Ability to maintain confidentiality at all times. 
  • Strong problem-solving skills and sound judgment. 
  • Valid driver's license with reliable transportation. 
Preferred Qualifications 
  • Experience supporting a business owner or executive. 
  • Experience coordinating travel and executive schedules. 
  • Experience planning meetings or company events. 
  • Familiarity with project management software and calendar management systems. 

Technical Skills 
  • Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) 
  • Microsoft Teams 
  • Google Workspace 
  • Adobe Acrobat 
  • Electronic document management 
  • Calendar and scheduling software 
  • Video conferencing platforms (Zoom, Microsoft Teams) 
Physical Requirements 
  • Ability to sit for extended periods while working on a computer. 
  • Occasionally lift up to 25 pounds. 
  • Ability to travel locally when necessary. 
  • Occasional evening or weekend availability may be required to support executive needs. 
Core Competencies 
  • Professionalism 
  • Integrity 
  • Confidentiality 
  • Initiative 
  • Organization 
  • Time Management 
  • Adaptability 
  • Communication 
  • Customer Service 
  • Problem Solving 
  • Dependability 
  • Attention to Detail 

Numbers & Facts

LocationHouse Springs, MO
Job TypeFull-time

Skills

  • Administrative Skillsunmatched
  • Adobe Acrobatunmatched
  • Bakeryunmatched
  • Business Supportunmatched
  • Calendar Managementunmatched
  • Communication Skillsunmatched
  • Concreteunmatched
  • Conference Managementunmatched
  • Corporate Event Managementunmatched
  • Customer Relationsunmatched
  • Customer Support/Serviceunmatched
  • Data Collectionunmatched
  • Detail Orientedunmatched
  • Document Managementunmatched
  • Documentationunmatched
  • Driver's Licenseunmatched
  • Event Managementunmatched
  • Executive Assistant Skills unmatched
  • Health Insuranceunmatched
  • High School Diplomaunmatched
  • Internet Researchunmatched
  • Landscapingunmatched
  • Lift/Move 25 Poundsunmatched
  • Logisticsunmatched
  • Meeting Minutesunmatched
  • Microsoft Excelunmatched
  • Microsoft Officeunmatched
  • Microsoft Outlookunmatched
  • Microsoft PowerPointunmatched
  • Microsoft Product Familyunmatched
  • Microsoft Wordunmatched
  • Multitaskingunmatched
  • Order Deliveryunmatched
  • Order Suppliesunmatched
  • Organizational Skillsunmatched
  • Plan Meetingsunmatched
  • Presentation/Verbal Skillsunmatched
  • Printingunmatched
  • Problem Solving Skillsunmatched
  • Project Management Softwareunmatched
  • Project Scheduleunmatched
  • Project/Program Coordinationunmatched
  • Purchasing/Procurementunmatched
  • Record Keepingunmatched
  • Relationship Managementunmatched
  • Rentalsunmatched
  • Sales Managementunmatched
  • Schedule Developmentunmatched
  • Telephone Skillsunmatched
  • Time Managementunmatched
  • Travel Planningunmatched
  • Vendor/Supplier Evaluationunmatched
  • Videoconferencingunmatched
  • Vision Planunmatched
  • Willing to Travelunmatched
  • Writing Skillsunmatched

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